JOB SUMMARY

The mandate of the Rail Construction Program is to transform, develop, grow and sustain Ottawa’s Light Rail Transit Systems as a component of the City of Ottawa’s overall transportation and mobility strategy. 

This position of Program Manager, Light Rail Projects (Contract Management) will focus in on the Contract Management and oversight role, with an emphasis on day to day contracts administration, contracts escalations (claims) management, as well as special projects related to project execution and delivery, such as substantial and final completion.

You are responsible for planning and managing the day-to-day delivery and operations of projects, programs and services in support of the Rail Construction Program, including:

• Project Controls – including schedule management, risk and opportunity management, quality assurance and standards implementation, progress reporting, and overall schedule compliance.
• Project Finance – including funding agreements and agreement reporting requirements, earned value progress payment monitoring, contracted services coordination, and overall financial reporting for the program.
• Project Quality Assurance – including the development, implementation and maintenance of the Construction Quality Assurance process, protocols and methods, as well as evaluations and recommendations at various stages (pre-construction submissions, periodic monitoring, spot checks, auditing, testing of materials and issue resolution).
• Contract Management Support – including change management coordination, Project Agreement(s), compliance and enforcement, Independent Certifier agreements, legal coordination and support, and project close out reporting.

You are also responsible for managing the unit’s human (including contracted services) and financial resources, and stakeholder and partner relationships.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in business administration or other related field.

Minimum of 10 years of related experience in the areas of project reporting, and/or project management including a minimum of 5 years in the management of human and financial resources.

CERTIFICATIONS AND LICENCES

KNOWLEDGE

• The City of Ottawa’s organizational, governance and administrative structures
• Legislation, regulations, policies, standards and guidelines relevant to the work
• Management principles, planning, budgeting and supervision techniques and practices
• Trends and developments in the business and technical services environment
• Economic and statistical analysis and research techniques
• Operational and budgetary planning and reporting
• Performance measurement processes, tools and techniques
• Re-engineering and quality assurance processes
• Financial and other related business practices
• Cost-benefit analyses and return on investment principles
• Contract document preparation and the tendering process
• Business administration concepts, theories, principles and methodologies
• Corporate policies, guidelines and practices
• The various Collective Agreements in place at the City
• Understanding of the programs/services and operations of other City areas, and the inter-relationships between them and own work area
• MS Office 
• Must be familiar with applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and City policies and procedures

COMPETENCIES, SKILLS AND ABILITIES

Core Behaviours
Core behaviours define the City's expectations of the behaviours employees should demonstrate in performing their work.  They are reflective of the City's culture and values and guide all our present and future activities.  Every employee is encouraged to learn, embody, and demonstrate these core behaviours.

Review the Core Behaviours.

Leadership Competencies
The City has defined key competencies that leaders are expected to embody and demonstrate to successfully move the organization towards achieving its strategic objectives and create an organizational culture that supports and empowers employees to excel, grow and reach their full potential. These leadership competencies and associated behaviours are expected to be demonstrated by leaders at all levels of the organization. 

Review the Leadership Competencies.