About Us

The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services’ core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.
 

About Our Opportunity

The Scheduling Coordinator is responsible for all scheduling duties for full-time and relief-staff at the facility, as well as ensuring adequate coverage when faced with unscheduled absences such as illness or injury.  In addition, the Scheduling Coordinator reports case management information to outside agencies such as the Worker's Compensation Board and Insurers and coordinates the Return to Work of employees previously absent due to illness or injury. The Scheduling Coordinator maintains and monitors attendance records, and inputs leave data into a provincial tracking database. The Scheduling Coordinator will report directly to the Manager Administrastive Services.
 

Primary Accountabilities

• Create and maintain the schedule of full time and relief staff 
• Create and maintain accurate and updated employee files 
• Coordinate with the Manager Administrative Services for processes regarding Return to Work and Absence management 
• Administrative duties as assigned
   

Qualifications and Experience

To be considered for this opportunity, you must hold a college diploma or post-secondary studies in a related field in addition to several years of directly related experience. The Scheduling Coordinator role typically aligns with a university degree with relevant coursework (i.e., mathematics/finance, data analysis). An equivalent combination of training and experience may be acceptable.

Experience scheduling full-time and relief-staff in a 24-hour operation is required, as well as an understanding of and the ability to adhere to and interpret collective agreements, policy, and guidelines.  You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office (Word, Excel, Outlook, etc.) and SAP. You must have experience with file and/or records management.

The successful candidate will also demonstrate:

• A high level of motivation.
• The ability to work independently with minimal supervision, and as part of a larger team.
• Evidence of strong communication skills and sound judgement.
• The ability to ensure a high level of security and confidentiality at all times.
• Good organizational skills, including the ability to prioritize and juggle multiple tasks and deadlines.
• Close attention to detail and timelines while maintaining accuracy.
• The ability to manage challenging/emotional situations and/or emergencies that arise in the context of a correctional environment.
• Knowledge of a records management system would be an asset.

Competencies required for this vacancy: Analytical Thinking, Adaptability & Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork & Collaboration, Intercultural Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
 

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.
 

Additional Information

This is a permanent employment opportunity located in Dartmouth.

The facility is a 24-hour operation and is a tobacco-free environment.

Employment is contingent on successful completion of appropriate background checks, which include a vulnerable sector check with fingerprints and employment references.
 

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in; we have forward-thinking policies and strategies
• Countless career paths
• A dynamic, client-focused office environment where service excellence and teamwork are our focus.