Legal Assistant, Litigation and Administrative Law

City of Ottawa

Ottawa, Ontario

Salary: $61,663.42 - $72,157.54  annually (2024 rates of pay)

Requisition ID: 18811 
Department: Legal Services 
Service: Legal Ops & Support Srvc Branch 
Branch: Administrative Support Unit
Employment Type: 1 Temporary Full Time Position (Up to 1 year) 
Work Hours: 35 hours per week
Affiliation: Non Union/Non MPE 
Salary Information: $61,663.42 - $72,157.54  annually (2024 rates of pay)
Location: City Hall,110 Laurier Avenue West  
City: Ottawa, ON
Job Category: Legal Services 
Application Close: 22/08/2025

JOB SUMMARY

Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law.

You are responsible for providing administrative, secretarial and clerical services to the managers and lawyers within Legal Services.

EDUCATION AND EXPERIENCE

Completion of 2 year Legal Secretarial program

Minimum of 3 years of related legal experience

KNOWLEDGE

General and legal office procedures and practices, file systems and general office equipment
Microsoft Suite (Outlook, Word, Excel, Power Point)
City policies and procedures
Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

Coordinate and prioritize work
Communicate effectively with a wide range of staff, clients, developers and external law firms
Manage information pertaining to projects and files
Maintain a "Bring ForwardTickler" system
Compose correspondence
Maintain confidentiality
Operate word processing equipment, transcriber and other office equipment
Arrange meetings and travel
Research, compile and summarize data to facilitate preparation of documents and reports
Effective interpersonal skills
Work independently
Use discretion and tact and maintain confidentiality
Reliable, thorough and detail-oriented

WHAT YOU NEED TO KNOW

Language Requirement: English oral, reading, writing required.
You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

Have questions or want to learn more about us? We would love to hear from you!

ESC-CSE@ottawa.ca

Whenever possible, reach out to a named contact rather than a general inbox - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

About City of Ottawa

The City of Ottawa offers a diverse range of career options. City employees work across 110+ business lines to deliver one thing: excellent service to Ottawa’s residents, businesses and visitors.

Whether you want to work in IT, recreation, accounting, engineering, customer service, project management, the trades, emergency services, health care or more, you can find what you're looking for at the City.

Visit ottawa.ca/jobs to view all career opportunities.

Job Detail