We are seeking an Accounts Payable Specialist (AP Specialist) to provide critical support to the accounts payable function for a Crown Corporation. This is a fully remote position on a 1-year contract.

The AP Specialist will be responsible for accurately and efficiently processing payments, managing expense claims, reconciling statements, and ensuring compliance with internal policies. The role also involves supporting the Finance team with ad hoc requests and performing system maintenance in Microsoft Dynamics GP (Great Plains).

Please note: An existing Reliability or Secret security clearance is required for this position.

Key Responsibilities

Invoice & Expense Processing

• Review and validate all invoices to ensure proper authorization, documentation, and available PO funding.

• Verify employee expense claims for completeness, accuracy, and compliance with internal policies.

• Notify employees of discrepancies or policy exceptions and obtain additional approvals as needed.

General Ledger & System Management

• Confirm GL coding for invoices and travel claims aligns with accounting and budget structures.

• Enter and post documents to the accounts payable sub-ledger; maintain supplier database in Great Plains in coordination with Procurement.

Payments & Reconciliation

• Prepare and process payments (cheques, EFTs, wires) ensuring all approvals are obtained.

• Generate and distribute remittance details to suppliers.

• Reconcile supplier statements and resolve any AP variances.

Reporting & Compliance

• Prepare AP accruals for quarterly and year-end financial statements.

• Administer monthly corporate Visa statements, ensuring proper support and approvals before payment.

• Track and report Executive and Board travel and hospitality expenses for posting on the Open Government portal.

Other Duties

• Respond to internal and supplier inquiries promptly.

• Support troubleshooting for expense reimbursement exports (Chrome River to Great Plains).

• Manage AP mailbox and ensure timely responses to all correspondence.

• Perform additional finance-related tasks as required.

Requirements:

• Post-secondary education in Accounting, Finance, Business Administration, or a related field.

• Minimum 2 years of experience in Accounts Payable, Accounting, or Finance roles.

• Strong knowledge of the full AP cycle and employee expense policies.

• Proficiency in Microsoft Excel and other MS Office applications.

• Excellent communication skills (verbal and written).

• Ability to work under tight deadlines, manage multiple priorities, and maintain strong organizational skills.

• Team-oriented with a proactive approach to problem-solving.

• Familiarity with Great Plains (Microsoft Dynamics GP).

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.