Office Administrator – Onsite | Toronto

We are seeking an organized and proactive Office Administrator to support the smooth operation of a professional office and assist with internal coordination, document formatting, and daily administrative functions.

Location: Toronto (onsite, 5 days/week)
Type: Full-time, Permanent
Compensation: $50,000–$60,000
About the Role:

This is a dynamic, hands-on position well-suited to someone who thrives in a fast-paced environment and enjoys being the central point of support for office operations, document editing, and business coordination. The role also includes supporting internal projects, events, and basic compliance tasks.

Key Responsibilities:

• Manage office supply inventory, facilities, and shared spaces

• Coordinate mail, couriers, travel bookings, and workstation setup

• Format and edit documents, reports, and proposals in Microsoft Word

• Provide administrative support for project teams (e.g., translation requests, data entry)

• Assist with internal events, branded materials, and logistics for conferences

• Submit expense claims and monitor shared inboxes

• Support compliance-related tasks, including acting as Alternate Company Security Officer (ACSO)*

Qualifications:

• General administrative support to HR and corporate services teams

• Minimum 3 years of experience in office administration, operations, or business support

• Strong skills in Microsoft Word (formatting and editing), along with Excel and PowerPoint

• Exceptional organization and time management skills

• Excellent written communication and attention to detail

• Ability to manage competing priorities with initiative and follow-through

• Must meet the eligibility requirements outlined by the Government of Canada for security officer or ACSO positions. For full details, please refer to:
  Government of Canada ACSO Requirements
  
  

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.