Altis recruitment is grateful to partner with our client in the Education Sector to recruit a Student Programs Administrative Coordinator. This is a 2-month contract (possibility of extension) based in Toronto (fully-onsite). The role provides essential administrative and logistical support to a variety of student-focused initiatives and travel programs. Working closely with the Student Engagement team and senior planners, this position ensures the smooth execution of events, trips, and ongoing programming.

Responsibilities

• Collaborate with planning staff to organize and deliver student events and activities.
• Assist with trip logistics, including managing student records, handling registrations, and arranging transportation and accommodations.
• Serve as a communication hub for families, students, and staff, sharing updates on activities, programs, and domestic or international travel plans.
• Maintain multiple program schedules and calendars to keep activities aligned and on track.
• Prepare materials and coordinate details for internal meetings.
• Process financial documents—such as invoices, receipts, purchase orders, and expense claims—in line with organizational procedures.
• Build and maintain relationships with external service providers.
• Take on additional responsibilities as needed.

Qualifications

• Completion of a post-secondary program that emphasizes strong communication skills.
• 3–5 years of experience in administrative support, including experience in education or camp facilitation.
• High level of initiative and reliability; capable of meeting deadlines and driving tasks to completion.
• Skilled at setting and adjusting priorities while supporting multiple stakeholders.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to interact positively and respectfully with students, families, and colleagues.
• Comfortable working in a fast-paced, team-driven environment.
• Strong organizational skills and effective time management.
• Flexible, proactive, and motivated, with a collaborative mindset and a “How can I help?” approach.
• Familiarity with digital tools—Google Workspace experience is an advantage.
• Proven track record of contributing to an inclusive, positive organizational culture.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.