Role Responsibilities

Are you a highly organized and detail-oriented professional who thrives in a fast-paced environment? Do you enjoy streamlining processes, coordinating across teams, and ensuring high-quality documents? The Asset Management Branch is looking for a Branch ARTs Coordinator to manage Action Requests (ARs).

In this role, you’ll manage the full lifecycle of ARs within the Asset Management Branch, ensuring accurate documentation, timely approvals, and clear communication across teams. Your work will support executive-level decision-making ensuring documents are well-written, properly formatted and aligned with government standards, while also contributing to overall operations and collaborative efforts of the branch.

Your key responsibilities include:

• Coordinating AR workflows by tracking, assigning and routing requests to the right teams, while monitoring deadlines to ensure timely approvals and submissions.
• Preparing and assembling documentation for ARs; including briefing notes, memos, letters, bios, and PowerPoint presentations.
• Reviewing and editing communications to align with ministerial guidelines, ensuring clarity, professionalism, proper formatting and accuracy.
• Liaising with the Assistant Deputy Minister’s Office (ADMO), executive leadership, and internal teams to gather input and align deliverables with priorities and timelines.
• Designing and maintaining SharePoint sites and document libraries, ensuring content is organized and easily accessible for collaboration across teams.
• Supporting and training administrative staff by developing resources, mentoring colleagues, and leading process improvements to promote consistency and accuracy.
• Maintaining branch records in line with FOIP and GOA retention policies, ensuring storage compliance and effective document retrieval.
• Supports the administrative team during peak periods, working collaboratively to keep things running smoothly while continuing to manage Action Request responsibilities.

What you’ll bring to the role:

• Strong organizational and time management skills to manage multiple priorities and meet tight deadlines without compromising quality.
• Exceptional communication and interpersonal skills to engage stakeholders, clarify expectations, and support team collaboration.
• Sharp attention to detail in proofreading and formatting documents to ensure accuracy, consistency, professionalism and alignment with government style guides.
• A proactive approach to identifying and implementing process improvements that enhance workflow. 
• Technical proficiency with ARTS, Microsoft Office, and SharePoint to support documentation, communication, and collaboration needs.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking: Anticipates how ARs and document quality impact ministry-level decisions, aligning actions with broader government priorities.
• Creative Problem Solving: Improves workflows by identifying process gaps in the ARTS system and proposing efficient, scalable solutions.
• Agility: Adjusts quickly to shifting deadlines, last-minute content changes, and evolving priorities while maintaining accuracy and professionalism.
• Build Collaborative Environments: Builds strong working relationships with internal teams, executives, and the ADMO to coordinate timely, accurate responses to high-stakes requests.

Qualifications

Required:

• A high school diploma and a minimum of three (3) years of related experience in administrative coordination and document management. Equivalencies may be considered.
• Cover letter detailing how your skills and experience align with the role's responsibilities, used to assess writing and communication skills.
• Demonstrated expertise in editing, formatting, and proofreading complex documents for grammar, clarity, and compliance with organizational standards.

Preferred:

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and SharePoint.
• Direct experience using ARTS.

Equivalencies are:
A related two-year diploma and a minimum of one (1) year of related experience; a related one-year certificate and a minimum of two (2) years of related experience; or a 4-year university degree and no related experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Additional Position Details:

• This position is a permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).
• Location: Infrastructure Building, 6950 113 St, Edmonton, AB T6H 5V7
• As this position is eligible to work from home up to two days per week once training is completed, the successful candidate will be required to work out of the Edmonton office for the rest of the week.

Recruitment Process:

• Pre-employment checks will be conducted to assess candidates’ suitability. These checks may include (but are not limited to): references, academic verification, etc.
• Candidates may be required to participate in a written assignment as part of our screening process.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
• Candidates with lesser qualifications may be considered at a lower classification and salary.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.