Job Board - Job Detail: Bell Canada - Executive Assistant, Bell Media

Executive Assistant, Bell Media - Toronto

Bell Canada

Toronto, Ontario

Salary: Information not available

Req Id: 425024

At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.

We provide a supportive and inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.

Join us. You belong at Bell.

Be at the forefront of one of the most exciting and ever-changing industries. On the Bell Media team you will be a part of creating and delivering the best Canadian and international content across digital media, television, radio and out-of-home advertising platforms. You’ll join a team of passionate and driven innovators, who are breaking barriers and expanding the reach of Canada’s most-loved entertainment.

At Bell Media, you’ll redefine digital connections and pioneer next-generation services, propelling us to reach new heights, unlock untapped potential and expand horizons for our customers.

Summary

Reporting to the Vice President, the successful individual will be responsible for executive management and administrative duties. You will represent the department to internal and external contacts in this role. Most work requires discretion and thorough knowledge of the executive’s functional area.

Key Responsibilities

Provide high-level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people
Manage the executive’s calendar and itinerary, including planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients including several annual heavily coordinated trips to meet with multiple external partners in the US and Europe
Manage general correspondence on behalf of the Vice President, by processing incoming calls, and mail and taking appropriate action and escalation with minimal supervision
Assist in preparing reports and briefing documents for Senior Executives in various formats (PowerPoint, excel, word documents, etc.)
Provide administrative support for the Vice President and the team as required
Assist the team with ad hoc requests i.e. coordination of events, meetings
Develop and implement process improvements to maximize departmental efficiency
Manage expenses, including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices
Maintain a master filing system and being able to process confidential transactions in an efficient and expedited manner
Managing online forms and portals relating to finance and HR
Setting up new staff, inputting vacation into the portal, and managing absences
Manage special projects and additional support through the coordination of personnel-related issues and other duties as required

Critical Qualifications

At least 3 years of experience in an executive assistant role or similar role dealing with high-profile external partners across Canada and in the US and Europe
Excellent interpersonal, verbal, and written communication skills with the ability to interact professionally with individuals at all levels
Showcase the ability to write clear and concise emails, memos, letters and reports
Strong nature to take initiative and be resourceful, take full responsibility for tasks and able to work with tight deadlines
Superb project management skills and planning skills to be able to provide solutions and recommendations
Exceptional attention to detail and precision, strong ability to work collaboratively and independently, and professionalism under pressure

Preferred Qualifications

Flexible and adaptable, able to adjust to changing priorities and workflows, with a proactive approach to problem-solving and decision-making.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) ARIBA, SAP, HR Transaction, APSS, CSAC, etc., an asset
Fluent in French is an asset, but not required

Additional Requirements

Adequate knowledge of French is required for positions in Quebec.

Additional Information:

Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Ontario : Toronto
Work Arrangement: Hybrid
Application Deadline: 07/28/2025

For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.

At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.

We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or recruitment@bell.ca to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.

Artificial intelligence may be used to assess parts of your application. Please review our privacy policy (see Phenom for details) to learn more about how we collect, use, and disclose your personal information.

Created: Canada, ON, Toronto

Bell, one of Canada's Top 100 Employers.

For any questions regarding this employer and the application process please contact:

Recruitment Team

Email: recruitment@bell.ca

Retail Team

Email: mitch.kimelman@bell.ca

For additional support, please visit Bell's Frequently Asked Questions de Bell.

https://jobs.bce.ca/bell/lp/Support%20%7C%20FAQs/350dafe3a523ea17/?locale=en_US]

About Bell Canada

Canada’s communications leader for 137 years, Bell continues to transform itself to provide more value to its customers and shareholders. Our goal is to be recognized by customers as Canada’s leading communications company. To achieve it, we rely on the efforts, engagement and expertise of our employees. Our 50,000+ team members are located across Canada, working in thousands of locations in urban and rural areas. Our diverse team is made up of individuals who are highly skilled in a broad range of jobs, working in an environment designed to nurture an engaged workforce and a performance-driven culture. We focus on attracting, developing, and retaining the best talent, as well as creating a positive employee experience that drives effectiveness and high performance in our evolving business environment. Through workplace wellness initiatives – including innovative mental health programs – and by celebrating diversity in the workplace, we reinforce our commitment to create an inclusive atmosphere for all team members.