Our client in the non-profit space is seeking an Administrative Assistant to join its Legal Services team in downtown Toronto. This is a temporary full-time position from August 5 to October 17, 2025, with the possibility of extension. This role offers a unique opportunity to contribute to meaningful work in the non-profit sector while gaining experience in a legal and a social services services environment.

Responsibilities:

• Respond to phone and email inquiries; manage routine client and staff communications.
• Prepare, type, and process legal documents, forms, and correspondence.
• Maintain and update electronic records in CPIN; scan and upload documents.
• Handle incoming/outgoing mail, filing, photocopying, and document organization.
• Support legal staff with court scheduling, deadlines, and case materials.
• Take meeting minutes and participate in team meetings.
• Process payments, witness fees, and financial requisitions.
• Ensure confidentiality and compliance with organizational policies.
• Act as a backup for other administrative roles as needed.
• Perform other administrative duties and ensure safe workplace practices.

 

Qualifications:

• Proficiency with Microsoft Word, Excel, Access, Adobe, AS400, CPIN, and other document management systems.
• Strong ability to work independently, prioritize tasks, and meet deadlines.
• Patient, client-centered approach to working with a diverse population.
• Team-oriented mindset with the ability to collaborate effectively with administrative, legal, and specialty staff.
• Strong telephone etiquette and professional communication skills.
• Ability to manage internal and external work pressures.
• High level of organizational flexibility, responsiveness to change, and problem-solving capability.
• Skilled in multitasking and managing frequent interruptions.
• Experience in a legal organization or setting is highly desirable and considered a significant asset.
• Proficiency in a second language is an advantage.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.