Role Responsibilities

Reporting to the Manager, Industry Development, the incumbent provides support services to the Cultural Industries Branch (including Alberta Film, Alberta Media Fund and the Jubilee Auditoria). The Administrative Assistant performs a full spectrum of administrative and financial functions to support day-to-day operations of the office the Cultural Industries Branch. Primary responsibilities include administration of action requests, processing of invoices and other payments, maintenance of databases, and meeting coordination with a number of external organizations and industry members, and support to Branch staff as required. The position also ensures effective work flow with internal and external clients. 
Key duties include:

•    Provides information in support of both internal and external clients. 
•    Supports the Cultural Industries Branch in budgeting and forecasting expenses and acquires goods and services.
•    Assists with the planning, coordination and support of meetings and industry events.
•    Performs general administration to support and assist the Branch

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Specific competencies required for this position include:

Systems Thinking: Understands that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Develop Networks: Communicate regularly with team members and demonstrate a strong ability in fostering positive and effective relationships.

Build Collaborative Environments: Need to develop relationships and collaborate with colleagues to ensure duties are fulfilled in accordance with established/required financial and administrative processes. Must operate as part of a team, obtaining input from team members and providing support to the team to complete tasks.

Drive for Results: Self-starter, constantly looking for ways to improve. Is reliable, works independently, and will seek out guidance when lacking information or where there are competing priorities. Sets goals, reports on progress and takes accountability for areas of responsibility.

Qualifications

Requirements:

•    High school diploma and three years of related experience.

Knowledge:

•    Full working knowledge of government policies and procedures, general knowledge of the Cultural Industries Branch and the ability
      to answer general questions about the programs and services of the Branch.
•    Knowledge of the Cultural Industries (film and television, music, books and magazines).

Skills:

•    Superior written and verbal communications skills
•    Excellent organizational and interpersonal skills
•    Ability to prioritize/multi-task and manage workload under pressure
•    Budget and forecasting
•    Excellent customer service skills
•    Research and information gathering
•    Well-developed skills in Microsoft Office Products, IMAGIS,  MYAGENT, ARTS, EXCLAIM

Abilities:

•    Proven ability to take initiative for tasks and duties as assigned and that fall within the purview of the position
•    Proven ability to demonstrate tact and discretion in preparing, disclosing and handling information of a confident, controversial and
      sensitive nature
•    Ability to meet time-sensitive deadlines
•    Demonstrated ability to analyze situations and make appropriate decisions without immediate supervision; ability to be self-directed
      and a self-starter
•    Ability to communicate effectively with senior management, the media, the public, and the Branch industry partners and
      stakeholders

Equivalency: 

Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work are 36.25 hours weekly.

This is a permanent position located in Edmonton.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

A cover letter is required along with your resume. Your cover letter and resume will be used as a screening tool to assess your written communication. An additional written assignment may be used as part of the screening process.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work
      schedule agreement.
•    Leadership and mentorship programs.