Our client in the non-profit sector is hiring a Bilingual Administrative Assistant to support its nationally recognized Payroll Infoline Service and Government Legislative Affairs department. This role is ideal for a highly organized, proactive, and detail-oriented professional with a background in finance, scheduling, and compliance who thrives in a structured, high-accountability environment. This position supports a large team of Payroll Compliance Advisors and plays a critical role in calendar coordination, reporting, intake, and administrative support for both internal and external stakeholders.

 

Responsibilities:

• Manage and maintain schedules for 10+ Payroll Compliance Advisors
• Monitor and respond to the Infoline inbox and voicemail
• Prepare meeting agendas, take minutes, and follow up on action items
• Coordinate speakers and logistics for webinars, seminars, and training sessions
• Process invoices and expense reports using Concur
• Provide basic support to the VP of Government Affairs
• Manage logistics for internal and external meetings including hotel and catering arrangements
• Track and analyze Infoline metrics (volume, response time, coverage)
• Create weekly and monthly dashboards using Excel (including pivot tables)
• Prepare KPI reports across webinars, professional development, and corporate training
• Maintain and analyze survey results using SurveyMonkey
• Assist with meeting scheduling and logistics for quarterly government council meetings
• Liaise with internal departments and external government stakeholders

 

Qualifications:

• Bilingual in English and French (spoken and written)
• Minimum 3 years of administrative experience in a fast-paced, professional environment
• Post-secondary education in Business Administration or a related field
• Proficiency with Microsoft Excel (pivot tables, charts, dashboards)
• Experience in calendar management and scheduling across multiple stakeholders
• Excellent communication and interpersonal skills; able to work with a range of personalities
• Proven ability to take minutes, manage logistics, and track performance data
• Understanding of finance or payroll terminology is a strong asset
• Confident, diplomatic, and assertive with schedule enforcement
• Able to remain calm and organized in shifting environments
• High level of discretion and professionalism
• Strong attention to detail and ability to meet tight deadlines
• Willingness to support team projects and manage conflicting priorities
• Comfortable working with government bodies and high-level stakeholders

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.