Our Federal Government client is seeking the support of a skilled and experienced Administrative Assistant to provide critical operational and organizational support during a period of transition. In this key role, you will help ensure continuity by managing day-to-day administrative functions, maintaining efficiency, and enabling the team to stay organized and focused on their objectives. This is an excellent opportunity to contribute meaningfully to a dynamic federal environment. Apply today!

Tasks

• Coordinating Documentation and Communication
  Support the creation and organization of official communications, including reports, statements, and briefing packages. Track and manage both incoming and outgoing correspondence to ensure timely and accurate distribution.
• Overseeing Office Resources and Logistics
  Maintain an adequate inventory of office supplies and ensure equipment is functional and serviced as needed. Coordinate setup of phones, email access, and necessary tools for new team members to support smooth onboarding.
• Managing Records and Scheduling
  Keep administrative records up to date by managing databases, spreadsheets, and inventory logs. Update calendars and schedules to reflect changes in meetings and appointments accurately.
• Delivering Client and Public Service
  Respond to public inquiries professionally and use digital reference tools to research and address client concerns efficiently.
• Processing Submissions and Coordinating Deliveries
  Handle the intake and processing of applications and forms. Prepare courier documentation and manage the timely dispatch and receipt of couriered materials.

Experience & Qualifications

• 1 year of experience within the past 3 years as an administrative assistant, executive assistant, or a related role with the federal government. 
• Secondary school diploma or an acceptable combination of education, training and relevant work experience.
• Bilingual (French/English) essential
• Reliability security clearance required 

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.