Job Title: Office Manager & Executive Assistant
Location: York, ON. On-site.
Job Type: Full-Time, Permanent
Industry: Industrial / Commercial Services

About the Role

Our client, a leader in the industrial, commercial, and institutional services sector, is seeking a highly organized and proactive Executive Assistant & Office Manager to support their Chief Executive Officer and executive team. This is a fantastic opportunity to join a growing organization known for its commitment to excellence, dedication, and performance.

As the Executive Assistant & Office Manager, you will play a critical role in ensuring the efficiency and effectiveness of the CEO’s daily operations while also supporting the broader executive team. If you're a detail-oriented, resourceful professional who thrives in a fast-paced environment and enjoys managing a diverse range of responsibilities, this role could be the perfect fit for you.

Key Responsibilities

• Manage and coordinate complex calendars and scheduling for the CEO and executive team

• Prepare meeting materials, distribute agendas, take minutes, and follow up on action items

• Organize and maintain confidential documents and files, ensuring efficient access and retrieval

• Serve as the primary point of contact for internal and external communications, including managing high volumes of email correspondence

• Provide strategic administrative support, anticipating the needs of the CEO and recommending priorities

• Prepare professional reports, presentations, and documents

• Monitor project timelines, deadlines, and team communications to support executive decision-making

• Maintain discretion in handling confidential and sensitive information

• Support other ad hoc administrative and office management duties as needed

Qualifications & Skills

• High School Diploma required; post-secondary education in Business Administration, Human Resources, or a related field is preferred

• Additional certification in office or project management is an asset

• 2–5 years of experience in administrative roles, ideally supporting executives or senior leadership

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools

• High level of professionalism, with strong communication and interpersonal skills

• Proven ability to multitask, prioritize, and manage time effectively in a high-demand environment

• Discreet and experienced in managing confidential information

• Self-motivated with a proactive, can-do attitude

Key Competencies

• Accountability: Takes ownership of responsibilities and outcomes

• Decision-Making: Confident and decisive in high-pressure situations

• Collaboration: Builds strong working relationships and fosters team success

• Initiative: Brings forward innovative solutions and ideas

• Communication: Maintains clear, effective, and respectful communication across all levels

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.