Our client is seeking a detail-oriented Records/Filing Clerk to join their team on a full-time, on-site basis. This is a contract position with the potential to extend. The successful candidate will be responsible for supporting document and records management processes in a secure, organized, and efficient manner.

-Location: Near Yonge & Bloor, Toronto
-Work model: Fully onsite
-Duration: Contract until end of December 2025 (with the possibility of extension)

Key Responsibilities:

• Perform data entry, classification, coding, logging, and storage of physical and digital records
• Retrieve files from storage and ensure accurate repacking, labeling, and logging of records in accordance with internal guidelines
• Coordinate the transfer of completed boxes to external storage providers
• Maintain up-to-date and accurate storage tracking logs
• Organize, label, and store records systematically to ensure easy retrieval and security
• Manage incoming correspondence: open, sort, date stamp, and distribute all mail, email, and faxes in a timely manner
• Scan, upload, and digitize documents following established procedures
• Process receipts from employees, invoices from physicians, and ambulance bills for payment
• Investigate and resolve any discrepancies related to invoices or payments
• Ensure timely completion of applications, medical documentation, and report filing
• Provide ad hoc administrative support 

Qualifications:

• Previous experience in a clerical, administrative, or records management role
• Strong organizational skills with high attention to detail
• Proficiency with data entry and digital file management systems
• Ability to handle confidential information with discretion
• Excellent communication and time management skills
• Comfortable working independently and collaboratively in a team setting
• Availability to work onsite full-time

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.