Our client, in the nonprofit sector, is seeking a highly organized and detail-oriented Administrative Coordinator for a 4-month contract position beginning July, 2025.

This role provides critical support to senior leadership and multiple teams across the organization. The successful candidate will be responsible for managing a wide range of senior administrative functions, supporting projects, coordinating logistics, and ensuring operational efficiency.

Roles and Responsibilities

• Provide general administrative support to senior leaders and cross-functional teams.

• Coordinate calendars, meetings, travel arrangements, and related logistics.

• Prepare and proofread correspondence, documents, presentations, and reports.

• Manage signature requests and coordinate document approvals.

• Support onboarding activities for new team members.

• Assist with financial tasks such as invoice processing, expense reporting, and budget tracking.

• Maintain and organize electronic and paper filing systems in line with organizational procedures.

• Monitor and manage internal ticketing systems and service requests.

• Coordinate and provide logistical support for internal meetings, conferences, and committee sessions, including agenda preparation and minute-taking.

• Track vendor contracts and assist with RFP renewals.

• Assist in the maintenance of business continuity plans and emergency response documentation.

• Support project coordination, including tracking timelines, scheduling meetings, and maintaining project documentation.

• Update space management plans and coordinate facilities onboarding and offboarding processes.

• Oversee administrative processes related to building access, office supplies, and vendor quotations.

• Maintain contract management systems and assist with reporting and audits.

• Provide support to organizational committees and special response teams as required.

Qualifications and Skills

• Previous experience in an administrative or executive assistant role, preferably in a corporate or multi-stakeholder environment.

• Strong organizational and time management skills with the ability to prioritize competing demands.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management tools such as SharePoint.

• Demonstrated ability to manage sensitive information with discretion.

• Ability to work independently and collaboratively in a dynamic environment.

• Experience supporting financial processes and familiarity with budget tracking is an asset.

• Strong attention to detail and problem-solving skills.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.