Our client in the healthcare sector is hiring a Senior Medical Administrative Assistant to join their executive operations team. This individual will be responsible for providing high-level administrative support to senior leadership, including managing schedules, coordinating key meetings, and handling confidential information. The role requires professionalism, excellent organizational skills, and comfort working in a dynamic and fast-paced environment.

• Location: Fully onsite in Toronto, ON 

• Schedule: Full-time, Monday to Friday

• Contract duration: 3 months 

Key Responsibilities:

• Deliver day-to-day administrative support to EVP

• Organize and maintain executive calendars, coordinate meetings and appointments with internal stakeholders and external partners

• Draft, edit, and manage correspondence and documentation on behalf of leadership

• Facilitate paperwork and processes for onboarding and reappointments of professional staff

• Plan and coordinate meetings for executive committees and advisory groups, including agendas, logistics, and follow-ups

• Support administrative needs for organizational events and professional staff groups

• Liaise with other departments and administrative units to streamline communication and documentation

• Assist in processing invoices, expense reports, and internal approvals

• Maintain confidentiality and professionalism while handling sensitive information

• Take on additional administrative duties as required

Qualifications:

• Diploma or certificate in office administration, business, or related field

• Minimum 3 years of progressive experience in an executive administrative role

• Background in a healthcare, academic, or regulated environment

• Excellent time management and multitasking abilities

• High level of discretion and sound judgment

• Strong interpersonal skills with the ability to engage with a wide range of stakeholders

• Comfort working with limited supervision in a fast-changing setting

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Reliable, professional, and detail-oriented with a solid track record of performance