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Senior Administrative Assistant

Altis Recruitment

Toronto, Ontario

Senior Administrative Assistant

Altis Recruitment

Toronto, Ontario
 
Salary: Information unavailable
 

Our client in the public sector is hiring for a Senior Administrative Assistant to support a technical and fast-paced department. This role provides high-level administrative support to the Head of Department and involves managing calendars, coordinating logistics, handling contract invoicing, tracking timesheets, and supporting internal communications and office operations. It's a great opportunity for someone organized, tech-savvy, and adaptable who enjoys managing details and contributing to a collaborative team environment.

  • Location: Downtown Toronto (Hybrid – approx. 2 days/week on-site; Tuesday is the anchor day)

  • Schedule/hours: Monday to Friday, 8:00 AM – 4:00 PM

  • Contract duration: 6 months with possibility of extension

Responsibilities

  • Provide administrative support to the Head of Department and assist a team of 15 staff members 

  • Manage and coordinate department calendars, meetings, and event logistics

  • Coordinate internal and external meetings, and support special projects 

  • Track and process department invoices, timesheets, and contract-related records

  • Assist in procurement-related tasks, monitor credit card use, and maintain digital filing systems

  • Prepare departmental communications, documents, reports, and presentations

  • Liaise with internal departments (e.g., IT, procurement, finance) and external vendors/agencies

  • Maintain access to external portals or platforms used for booking and reporting

  • Support the onboarding of new and contract staff

  • Contribute to improving office processes, systems, and documentation

Requirements

  • 5–10 years of experience in administrative support roles in the public or government sector

  • Strong communication skills and the ability to work effectively with technical teams

  • Proficiency with Microsoft Office Suite – especially Outlook, Excel, and Word 

  • Comfortable using Teams, Zoom, Office 365 tools, and booking/scheduling software

  • Strong organizational and time-management skills; ability to triage tasks and prioritize

  • Familiarity with timesheet tracking and invoice management

  • Experience supporting logistics for internal office moves or similar projects is an asset

  • Previous experience working with databases, digital filing systems, or vendor portals preferred

  • Must be flexible, agile, and quick to adapt to changes or shifting priorities

  • A post-secondary diploma or degree in Business or Office Administration (or equivalent) 



We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

 

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

 Altis Recruitment Team

Email: militaryfamilies@altis.com

613-230-3700

 

 

About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.