Altis Recruitment is grateful to partner with our client to support with the recruitment of a Portfolio Administrative Assistant. This is a 6-month contract with possibility of extension based in Ottawa. The successful candidate will provide critical support in overseeing the day-to-day administrative functions of a diverse portfolio of residential and commercial properties. 

Work Type: Fully On-Site

Responsibilities

• Maintain and update leasing records and data in property management systems.
• Prepare, review, and process lease documents for execution.
• Issue rental increases and tenant notices in accordance with regulations and timelines.
• Support vendor management by overseeing purchase orders, verifying invoices, and assisting with accounts payable processes.
• Assist with accounts receivable functions, including verifying monthly charges and supporting rent collection efforts.
• Draft and distribute tenant communications, notices, and statements in compliance with relevant legislation.
• Coordinate with tenants, contractors, and building operators to address repair requests and service needs.
• Provide general administrative support to the property management team.
• Perform additional tasks as required to support property operations.

Qualifications

• Administrative support experience in property management industry, preferably with exposure to both residential and commercial operations.
• Familiarity with property management software (Yardi Voyager experience is an asset).
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication abilities.
• Keen attention to detail and a commitment to producing accurate, high-quality work.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.