Hybrid work model: 3 days onsite, 2 days remote (with flexibility for additional onsite presence if needed)
Hours: 8:30 a.m. – 5:00 p.m., Monday to Friday (7.5-hour workday with a 1-hour unpaid lunch)
Location: Waterfront
Duration: 3-6 months with possible extension or permanent 

Our client is seeking a proactive and highly organized Administrative Assistant to provide dedicated support to a Senior Vice President and members of the C-Suite. This is a dynamic, fast-paced opportunity ideal for a detail-oriented professional who excels in a high-demand environment and enjoys being at the heart of organizational operations.

Key Responsibilities

• Provide executive-level administrative support to a Senior VP and C-suite leadership

• Manage complex calendars, coordinate meetings, resolve scheduling conflicts, and organize appointments across teams

• Prepare and submit expense reports for the department

• Coordinate departmental logistics such as room bookings, meeting setup, and internal communications

• Liaise with internal departments and external stakeholders as required

• Perform general office administrative tasks as needed
  
  

Qualifications

• 3–5 years of administrative experience, ideally supporting senior or executive leadership

• Experience in the public sector, Crown corporations, or government (federal, provincial, or municipal) strongly preferred

• Strong calendar management and scheduling abilities

• Excellent written and verbal communication skills

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Professional, discreet, and reliable
  
  

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.