Role Responsibilities

The Environmental Law team has an exciting opportunity for a motivated individual with excellent interpersonal and problem-solving skills to act as a legal assistant. If you are looking for a new opportunity to use your legal administration skills, take the next step and develop a career with us! We foster an atmosphere of learning and growth within a supportive, respectful, and healthy work environment.

The responsibilities of the position includes but not limited to:

• Supporting lawyers on the Environmental Law team in the Oxbridge Place building, the Legal Assistant job duties include:
• Preparing, formatting and editing a variety of documents from lawyer’s written or verbal instructions, including letters, memos, agreements and reports, contracts, legal documents
• Uploading and processing documents in ARTS (Action Request Tracking System)
• Maintaining and organizing electronic and paper filing system including opening, closing and uploading documents into the Prolaw system
• Preparing physical files to be sent or retrieved from the Alberta Records Center
• Managing files by liaising with a variety of clients, counsel, and stakeholders
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team
• Managing Outlook calendar, including arranging appointments, scheduling meetings, and making travel arrangements
• Performing searches (Corporate registry, courthouse, bankruptcy, etc.)
• Drafting external counsel retainers and processing of external counsel invoices
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes
• Preparing and submitting documentation for appeals before the Environmental Appeals Board (EAB) and Public Lands Appeal Board (PLAB)
• Monitoring EAB and PLAB hearings data and maintaining tracking information, including diarization
• Assisting in the preparation and review of Director’s Records, ensuring all documentation has been received, vetted for privileged information and bookmarked
• Assisting in scheduling and compiling agendas for practice groups
• Other duties as required, including general administrative duties for the office

To succeed in this role, you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high-volume workload for multiple lawyers and executive directors while meeting necessary deadlines and ensuring high quality standards are met.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking: Seeks Clarity - Identifies several analytical techniques and sources of knowledge to break apart complex problems.
• Agility: Seeks out new opportunities - Identifies alternative approaches or courses of action in unclear and complex situations. Supports others to identify, assess, and use alternative approaches.
• Drive for Results: Plan for results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Build Collaborative Environments: Encourages diversity - Promotes collaboration and positive relationships (even in challenging circumstances) within and across groups and builds commitment to reach desired results

Qualifications

Requirements:

• Two Year Legal Assistant or Paralegal diploma
• 1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency
• Proficiency in the Microsoft Office 365 program (Word, Excel, Outlook, Lists, Sharepoint and Powerpoint)
• Experience with Adobe

Equivalency: Directly related experience or education considered on the basis of:

• one year of experience for one year of education or
• one year of education for one year of experience.

Assets include experience with:

• Action Request Tracking System (ARTS) or equivalent tracking systems
• Prolaw
• Legal research

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Location: 8th Floor, Oxbridge Place, 9820 - 106 St. EDM, AB  T5K 2J6

Final candidates will be asked to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.