Our real estate client is seeking a highly organized and professional Executive Assistant to support two senior executives. This is a 3-month contract role to start with the possibility of extension. In this role you will work closely with senior leadership during a critical period of transition. The ideal candidate is proactive, detail-oriented, and confident managing competing priorities in a fast-paced, corporate environment.

This is a hybrid position (4 days in office, 1 days WFH) in Toronto, ON. 

Responsibilities: 

• Provide  administrative support to two executive leaders
• Prepare documents and presentations for meetings; take minutes and track action items
• Manage complex calendars, schedule meetings, and coordinate logistics
• Handle confidential correspondence, emails, and inbound communications
• Coordinate travel arrangements and process expenses
• Draft and format reports, memos, and other business communications
• Maintain organized electronic and paper filing systems
• Liaise with internal and external stakeholders 
• Act as a communication and coordination hub for the broader team

Qualifications:

• 3+ years of experience in a senior administrative or EA role
• Post-secondary education in business administration or a related field
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Discretion and professionalism in handling confidential information
• Bilingualism (English/French) is an asset

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.