Payroll Specialist (Bilingual in English and French)

JOB SUMMARY

Process payroll for Quebec and other provinces. Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, and/or analyze computerized financial and payroll information. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay-related information, and post information onto designated records. Back up transaction files and transmit to payroll system according to company procedures. Process and/or issue employee paycheques and statements of earnings and deductions. Compute employee wages and deductions (e.g., union dues, insurance, meals) and enter into payroll system. Provide information to employees and managers/supervisors on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions. Complete batch adjustments to payroll. Assist properties with time and attendance.

Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 

CRITICAL TASKS

Policies and Procedures

• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of coworkers.
• Follow company and department policies and procedures.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Bilingual preferred (French and English)
• Talk with and listen to other employees to effectively exchange information.
• Speak to coworkers and others using clear, appropriate and professional language.
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

Assists Management

• Assist management in preparing payroll of hourly and salaried employees (e.g., ensure accuracy, adjustments, and distribution).

Working with Others

• Support all co-workers and treat them with dignity and respect.
• Handle sensitive issues with employees and others with tact, respect, diplomacy, and confidentiality.
• Develop and maintain positive and productive working relationships with other employees and departments.
• Actively listen to and consider the concerns of other employees, responding appropriately and effectively.

Physical Tasks

• Enter and locate work-related information using available systems.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

• Prepare and audit statistical, financial, accounting, auditing, or payroll reports and tables.
• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Record, store, and/or analyze information using company authorized software.

Payroll

• Maintain, update, and create employee payroll records and files (e.g., new employees, transfers, previous error, retroactive increases, and sick pay).
• Secure and archive required payroll records for the appropriate length of time per provincial, federal, and company guidelines.
• Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay-related information for biweekly pay.
• Back up transaction files and transmit to payroll system by time and date according to company procedures.
• Complete and input pay adjustments as required.
• Process and/or issue employee paycheques and statements of earnings and deductions.
• Review payroll register from payroll system for accuracy.
• Compute employee wages and deductions (e.g., union dues, insurance, meals) and enter into payroll system.
• Handle inquiries and provide information to employees and managers/supervisors on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.
• Complete batch adjustments to payroll.
• Assist properties with time and attendance.
• Process other earnings, such bonuses and incentives, as required.

CRITICAL COMPETENCIES

Analytical Skills

• Computer Skills – Advanced Microsoft Excel an asset
• Arithmetic Computation
• Problem Solving
• Decision-Making

Interpersonal Skills

• Interpersonal Skills
• Works well independently and with others
• Diversity Relations

Communications

• Listening
• English Language Proficiency
• French Language Proficiency 
• Applied Reading
• Form, Report, and Log

Personal Attributes

• Integrity
• Dependability

Organization

• Detail Orientation
• Time Management

PREFERRED QUALIFICATIONS

Education
Payroll Compliance Practitioner (PCP) preferred

Related Work Experience

• At least 2 years of related work experience, must have Quebec payroll experience
• Experience with ADP WFN and UKG timekeeping system an asset

Supervisory Experience
No supervisory experience is required

Remote role with some in office days required. Preference for candidates to reside in Ontario or Quebec.