Competition # : 46287
Department: Justice
Location: HALIFAX
Type of Employment: Term
Union Status: Exclusion - Non Union - NSPG
Closing Date: 30-Jun-25 (Applications are accepted until 11:59 PM Atlantic Time)
This opportunity is designated to applicants that identify as Indigenous Person, African/Black Nova Scotian and other Racialized Persons.
See the Nova Scotia Government’s Employment Equity Policy for more information, including additional details on the designated groups.
The Department of Justice is responsible for the administration of justice and for promoting access to justice and the safety and security of Nova Scotians through justice-related programs, services, and initiatives. We are guided by the principles of preventative and restorative justice in fulfilling our mandate. Our efforts to promote safety, security, and access to justice for Nova Scotians span all areas of the Department and include programs and services that assist vulnerable people including Indigenous Nova Scotians, African-Nova Scotians, and Nova Scotians with disabilities.
For more information on the Department of Justice please visit our website.
As the Secretary 3 you will report to the Executive Director, and the Director, Legislation, Policy and Federal/Provinical/Territorial Relations through the effective management, coordination and efficient operation of the office in a highly confidential environment.
You will act as liaison for departmental staff, other departments across government, external stakeholders, and the public. You will develop and prepare professional documents (e.g., presentations, reports), compose and prepare correspondence on behalf of the Executive Director. You will be responsible for the management of electronic calendars and arranging meetings (assuming responsibility for all logistics, including organizing material required for meetings, agenda preparation/distribution, records accurate minutes/record of decision).
To be successful in this role, you have completed a one-year business or administrative course and have several of years of direct experience, preferably including experience providing senior level administrative duties. An equivalent combination of training and experience will be considered.
You are a self-motivated individual who works well independently, and participates fully in a team environment, you value the concepts of equity, diversity, and inclusion to all areas of your work. You possess excellent interpersonal skills, grammar, proofreading and secretarial skills with exceptional organizational skills with the ability to manage competing priorities. Your have excellent communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone.
You have direct experience tracking, composing, and editing correspondence and are well versed in maintaining paper and electronic files in accordance with record management principles. As well you will have experience in calendar management including scheduling and organizing appointments for multiple partners.
You have demonstrated proficiency in Microsoft applications (Word, Excel, Outlook) both hardware and software and experience with accounting, and knowledge of STAR/STOR.
Competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
This is a Term employment opportunity with an anticipated end date of July 31, 2026.
Pay Grade: EC 05
Salary Range: $1,979.42 - $2,474.28 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Email: competitions@novascotia.ca