Our client in the non-profit sector is currently hiring an Administrative Services Assistant (Float) for a 6-month contract. This hybrid role is based in London, Ontario, and offers a meaningful opportunity to contribute to the impactful organization. The Administrative Services Float plays a vital role in supporting the efficient operation of multiple departments and teams within the organization. Acting as a flexible support resource, this role performs a wide range of administrative and office support tasks to ensure high-quality service delivery for internal staff, children, youth, families, and community partners.

 

Responsibilities:

• Provide daily administrative support across departments, including, photocopying, scanning, faxing, mailing
• Booking appointments and meeting rooms
• Preparing and modifying documents (correspondence, reports, memos, etc.)
• Attending meetings and preparing minutes
• Manage case file organization and support case openings, closings, and transfers.
• Provide technical support to staff on CPIN and Microsoft Office applications.
• Provide front desk coverage as needed (reception, switchboard, mailroom).
• Answer and direct incoming calls in a courteous and professional manner.
• Assist in compiling statistical data and reports.
• Support annual and ongoing tracking of administrative functions and records.
• Establish strong working relationships with team members and external stakeholders.

 

Qualifications:

• High school diploma required; post-secondary education in office administration preferred.
• 2–3 years of relevant office administration experience.
• Typing speed of 45 WPM with minimum 90% accuracy.
• Proficient in Microsoft Word and Excel (minimum 60% proficiency on skills assessment).
• Familiarity with systems such as CWIS and CPIN is an asset.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Demonstrated ability to multitask and prioritize under pressure.
• Committed to equity, diversity, inclusion, and service excellence.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.