Accounts Receivable Administrator
Location: Ottawa
Industry: Non-profit 

Our client, a nonprofit organization, is looking for an Accounts Receivable Administrator to join their Ottawa-based team for a 1-month on-site contract. Reporting to the Finance Director, you will manage invoice and EFT processing, bank deposits, account reconciliations, and maintain accurate financial records. This is an exciting opportunity for a detail-oriented professional eager to make an impact in the non-profit sector!

 

Primary Responsibilities

Accounts Receivable

• Ensure accounts receivable records are accurate and consistently updated
• Perform data entry tasks, including the setup of new customer profiles
• Accurately log all incoming payments
• Generate and distribute invoices to clients or funding bodies
• Identify and resolve discrepancies in internal billing
• Pursue outstanding payments to guarantee timely collections
• Prepare financial reports for various internal teams as requested
• Investigate and correct any irregularities in payment transactions

Program and Administrative Support

• Reconcile reimbursements from external funding programs (e.g., government subsidies)
• Conduct quarterly audits on supply usage and billing accuracy
• Oversee vehicle records, including insurance, renewals, and registrations
• Maintain an updated vehicle database and assist with cost analysis for leasing versus purchasing
• Handle corporate credit card applications and monitor account balances
• Provide general administrative support as needed

 

Skills and Qualifications

• Experience using Sage 300 for Accounts Receivable, Banking, and General Ledger functions
• Strong analytical skills with a keen eye for detail and problem-solving
• Ability to remain composed under pressure and meet strict deadlines
• Effective communication skills, including conflict resolution
• Highly organized, self-driven, and able to adapt to shifting priorities
• Advanced proficiency in Microsoft Office, especially Excel
• Solid understanding of GAAP and financial reporting standards
• Team-oriented with strong collaborative skills

 

Education and Experience

• Bachelor’s degree in commerce, finance, or a related field
• 2 to 3 years of experience in accounts receivable
• 1 to 2 years working with Sage 300
• Experience with payroll systems is considered an asset 
• Experience working in unionized or nonprofit settings is considered an asset

 

Work Environment

• Standard office environment with minimal physical labor
• Occasional lifting of items up to 50 pounds may be required
• Regular reaching, bending, and movement for filing and document management
• Prolonged use of computers expected
• Typical work hours are Monday to Friday, 9 AM to 5 PM, with some flexibility needed for deadlines or urgent matters

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.