Mobilization Coordinator – Remote (1-Month Contract with Possible Extension)
Hourly Rate: $28.85/hr
Start Date: ASAP

On behalf of our non-profit client, we are actively recruiting Mobilization Coordinators who are passionate about meaningful work and thrive in fast-paced, dynamic environments. This is a remote, full-time, 1-month contract with a possibility of extension based on performance.

As a Mobilization Coordinator, you will play a key role in supporting the deployment of emergency response personnel across Canada, helping to ensure smooth onboarding, travel, and data tracking in high-pressure situations.

Key Responsibilities

Workforce Sourcing & Coordination

• Generate candidate lists based on planning targets and validate availability

• Confirm deployment suitability and collect necessary documentation (e.g., informed consents)

• Maintain compliance with all data and call tracking requirements

Deployment & Scheduling Administration

• Book travel and accommodations through approved vendors

• Prepare and distribute welcome packages to mobilized personnel

• Track and manage changes to scheduling, travel, and deployment arrangements

Data & Records Management

• Maintain accurate records and ensure systems are updated in real time

• Track daily progress against staffing goals and escalate issues as needed

• Provide a high standard of customer service to internal and external stakeholders

Team Collaboration

• Work as part of a high-functioning virtual team

• Share best practices, contribute to training efforts, and support peers

• Escalate issues appropriately and help maintain team momentum

Role Requirements

• 1–2 years of experience in HR, coordinator, scheduling or customer service roles

• Experience coordinating logistics or workforce deployment is an asset

• Strong multitasking and time management abilities

• Comfortable working across multiple systems and managing shifting priorities

• Tech-savvy, with proficiency in Microsoft Office Suite (Excel, Outlook, Teams); experience with SmartSheet is a plus

• High-speed internet and access to your own computer with webcam; dual monitors are an asset

• Must be legally eligible to work in Canada

• Successful candidates must complete a criminal background check

Work Schedule

• Full-time hours scheduled between: 8:00 AM–11:00 PM (MST)

• 5 working days per week between Monday and Sunday

• Flexibility to work evenings, weekends, and statutory holidays is required

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.