Competition # : 46119
Department: Service Nova Scotia
Location: Flexible
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 11-Jun-25 (Applications are accepted until 11:59 PM Atlantic Time)
At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia vision is to be recognized as a leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our Department, please click Department of Service Nova Scotia - Government of Nova Scotia
The Program Admin Officer 3 (Quality Assurance Coordinator – Mapping) is accountable for ensuring consistent application of the legislation, regulations, standards, policies and guidelines established by the Registrar General by utilizing expert knowledge of mapping to perform and analyze audits and reviews of documents, applications, processes related to the Land Registry. The incumbent is responsible for the identification and mitigation of potential risks to the Province related to the Land Registry to protect the integrity of the system to comply with the Minister’s obligations under the Land Registration Act Agreement with the Nova Scotia Barristers’ Society. The Program Admin Officer 3 provides relevant new and refresher training to staff and develops the applicable training materials. The incumbent may perform other duties as assigned.
This position mitigates risk by monitoring and maintaining control systems to ensure that the integrity of land data is protected and that all documents and applications processed by Citizen Services staff (Mappers and Sr Mappers) are processed completely, accurately and efficiently as instructed by authorized lawyers and interest holders, thus reducing claims for compensation.
Conducts comprehensive audits, analysis, measurement and evaluation of documents, applications, and processes related to the Land Registry performed by Citizen Services staff (Mappers and Sr Mappers), to ensure consistent and accurate application of the legislation, regulations, standards, policies and guidelines established by the Registrar General by utilizing expert knowledge of mapping processes.
Performs regular audits on technical reports and transactional reviews performed by Citizen Services supervisory staff to identify and mitigate potential risks to the Province, by ensuring appropriate legislation, policies, and standards are being applied when performing the transaction reviews. Ensures Citizen Services staff (Sr Mapper) accurately address errors identified through complex audits in a timely manner.
In consultation with the Deputy RG (Mapping) and working closely with the Policy Coordinator (Mapping):
-develops audit criteria, training, and innovative approaches to identify risks to the program
-analyzes audits to identify system improvements, training needs and process improvements
-provides expert advice and resolutions to complex issues escalated to Mapping Support from Sr Mappers and mappers related to the interpretation of/or gaps in existing acceptance criteria, policies, applications, legislation, regulations, and standards.
-maintains an active liaison through meetings, training, correspondence and follow up with Citizen Services.
To be considered for this opportunity, you hold a bachelor’s degree plus 5 years related experience; or an equivalent combination of training and experience.
The successful candidate will have expert knowledge of the Acts, regulations, policies and procedures related to the Land Registry and more specifically to property mapping. The incumbent must be able to identify errors, interpret legal documents, propose appropriate remedies that comply with the legislative requirements and to provide the necessary training to staff and submitters.
This position requires expert knowledge of audit methods, coordination of various teams and or stakeholders to develop and/or review a wide range of deliverables, including quarterly reports for senior management of Land Programs and Citizen Services. Strong client orientation, excellent communication skills and the ability to establish and manage relationships with other divisions, other levels of government and real estate professionals
The incumbent will possess strong attention to detail and work well under pressure to meet deadlines and solve problems. This role also requires strong client orientation and excellent communication skills. Strong organizational skills are required to develop policies and prioritize processes for audit in a context of competing interests and tight timelines. Further, the incumbent must work with a high degree of independent judgement and initiative. Will be privy to confidential information and must act accordingly.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
This is a full-time permanent, full-time position.
Note that there is some flexibility in terms of the location of this vacancy in that the successful incumbent may work out of one of the following offices: Halifax, Amherst, Sydney, Bridgewater, or Kentville. If based outside of Halifax, some travel may be required to Halifax.
Pay Grade: PR 13
Salary Range: $2,556.10 - $3,107.16 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Email: competitions@novascotia.ca