We are seeking a highly organized and proactive Executive Assistant to support senior leadership within a dynamic healthcare environment. This role requires someone who thrives in fast-paced settings, maintains a high level of professionalism, and can anticipate the needs of a senior executive team.

Roles and Responsibilities

• Coordinate and manage executive calendars, internal and external appointments, and meeting logistics.
• Prepare and distribute meeting agendas and minutes, ensuring follow-ups and actions are tracked.
• Draft high-quality correspondence, reports, presentations, and briefing materials for internal and external stakeholders.
• Support special projects by conducting research, gathering data, and providing administrative oversight.
• Maintain a well-organized document management system (digital and hard copy).
• Uphold the executive office’s professional image through consistent, high-quality communication and conduct.
• Provide cross-functional administrative support across the leadership team as needed.

Qualifications and Skills

• 3–5 years of experience supporting executive leaders, ideally in a healthcare or regulated environment.
• Strong discretion and sound judgment in handling sensitive and confidential matters.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability to create compelling, visually engaging PowerPoint presentations.
• Exceptional organizational and time management skills; able to juggle competing priorities.
• Professional written and verbal communication skills, with the ability to interact confidently with stakeholders at all levels including board members, clinicians, government representatives, and the public.
• Service-oriented mindset and a collaborative team approach.
• High initiative, attention to detail, and critical thinking skills.
• Reliable track record of attendance and performance.
• Commitment to workplace health, safety, and continuous improvement.

Education

• Post-secondary education in office administration, business, or a related field.

Nice-to-Haves

• Previous experience supporting an Executive in the healthcare industry.