Our client located Downtown Toronto is currenly looking for an Administrative Assistant to join their team for a 6 month contract.  If you are looking to join and excellent team and organization, please aply today!

Key Responsibilities:

• Prepare and distribute meeting materials and digital communications for senior leadership.

• Provide day-to-day administrative assistance to multiple people leaders, including:

  • Calendar coordination and scheduling.

  • Task tracking and project support.

  • Backup support for the Executive Assistant as needed.

• Reserve meeting rooms and coordinate teleconference/video conference logistics, including with external stakeholders.

• Serve as a liaison with property management (e.g., submitting and following up on work orders).

• Monitor, request, and reorder office supplies to ensure availability.

• Maintain and update internal resources such as:

  • Staff directories and floor plans.

  • Filing systems for letters, memos, and reports.

  • Document templates and organizational directories.

  • Team SharePoint site, ensuring current meeting materials, project documentation, and announcements are available.

Stakeholder Collaboration:

• Communicate and coordinate effectively with internal departments and external partners.

• Collect updates from team members and ensure timely publication of relevant materials.

Correspondence & Documentation:

• Log, track, and distribute incoming communications including letters, memos, and reports.

• Perform quality assurance checks on outgoing documents for formatting and accuracy.

• Generate document numbers and prepare cover letters as required.

• Draft clear, professional documents and meeting minutes based on verbal or written inputs.

Data Management:

• Accurately enter, track, and verify data from various source documents.

• Process document control requests and help maintain organized, up-to-date records.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.