Legal Assistant / Paralegal (Licensing) - ( 250001YE )

Description

Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 32,000 employees in over 450 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.

Your Opportunity

A Legal Assistant/Paralegal position is available within our Risk Management group. This role is primarily responsible for managing our professional licensing portfolio, along with a range of legal and administrative tasks to support Stantec’s Risk Management team.

Your Key Responsibilities

• Responsible for managing Stantec’s professional licensing portfolio

• Complete licensing-related paperwork including initial applications, renewals, and changes

• Draft legal correspondence including preparing letters to professional regulatory bodies and responses to licensing qualification matters

• Research professional regulatory requirements, including legal qualifications

• Assist with routing of professional licensing documentation

• Respond to internal licensing inquiries

• File and record management (including maintaining internal licensing records, classifying and coding electronic and hardcopy files, and diarizing matters for follow up)

• Submit documents for registration with appropriate agencies (e.g., corporate registries, CSC, professional regulatory bodies)

• Coordinate and manage external counsel and service providers in connection with licensing matters

• Draft legal documents including corporate resolutions, officer certificates, Powers of Attorney and transactional documents

• Perform general administrative functions as required

Qualifications

Your Capabilities and Credentials

• Must be a motivated self-starter who takes initiative and is able to multitask, adapt to changing priorities, and manage their own workload

• Excellent problem-solving skills and a proactive mindset

• Efficient, organized, high attention to detail, and meticulous records maintenance skills are essential

• Very strong interpersonal and communication skills

• Professional and capable of handling confidential matters

• Ability to follow instructions, prioritize tasks with minimal supervision, and meet deadlines

• Ability to work independently and in a team environment

• Willingness to learn and a positive attitude are critical

• Competence in Microsoft Outlook, Word, Adobe and Excel applications

• Licensing-related experience is an asset.

• Experience with business corporations is an asset.

Your Education and Experience

• Minimum 5 years of legal or administrative experience (compensation and title commensurate with experience and credentials).

• Business or Paralegal Diploma from an accredited institution is an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Edmonton

Organization : BC-1198 Risk Management-CA Canada

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 20, 2025, 3:19:57 PM

Req ID: 250001YE

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans