Accountant - Payables

Organization/Reporting line:

Reports to: Finance Director

Direct Reports:  N/A

Place of work/Travel:

HQ Nairobi, Kenya

Contact and Cooperation:

Internally: KK Subsidiary companies accountants, Procurement Department, Other departments on internal requisition

Externally: Suppliers

Job Summary:

The accountant – Payables is tasked with the responsibility of posting supplier invoices, reconciling and paying all suppliers.

Key Responsibilities:

1. Post and file invoices upon approval;
2. Payment of suppliers for goods and services rendered.  This includes ensuring that the approvers of these respective departments approve that a service was rendered so as to enable payment
3. Work in liaison with Procurement Department to provide purchase order, justification forms, for invoices received;
4. Liaise with different departments within the organisation to provide internal requisitions for services rendered to their department.
5. Accurate and timely capture transactions into their respective accounts;
6. Conduct expenses accruals to ensure all the expenses not captured within the month must be accrued by the end of the month in order to portray a true reflection of the trade payables
7. Reconcile suppliers/vendor and intercompany issues/statements and ensuring that the balances are at par working in liaison with accountants of GW Subsidiary companies

Principal Outputs of this Role:

1. Most payments due are paid by the 20th of every month and as per their due dates and availability of funds.
2. Transparent financial records by accurately and timely capturing transactions by 2nd of the succeeding month
3. Financial statements are supported by comprehensive schedules/reconciliations by 15th of succeeding month
4. All expenses captured into the financial system when they are incurred to ensure consistency in reporting by 2nd of the succeeding month

You shall be responsible for uploading and updating records in the shared platform (Teams) as applicable

Authority:

Refer to GW Security Authority Matrix

Accountability:

The Accountant - Payables is accountable to the Finance Director for the responsibilities stated in this job description. These responsibilities will be accessed through the mid-year and annual performance review and supported through the monitoring of KPIs

Competencies:

• Ability to outline and communicate effective objectives and action plans
• Good analytical ability and numerical skills
• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers;
• A go-getter, results oriented with good communication skills;
• Have a high sense of accuracy and attention for detail;
• Have good problem analysis and reporting skills; and
• High moral standing with impeccable integrity

Qualifications & Experience:

• Bachelors degree in Finance and Accounting or Business related field;
• Partial professional qualifications like CPA-K, ACCA or equivalent;
• At least three (3) years Accounting experience gained from reputable organizations
• Basic knowledge of accounting and financial reporting
• Proficiency in ICT