Our client in the healthcare industry is hiring a Medical Administrative Assistant on a part-time basis (3-days/week). This role involves coordinating patient appointments, preparing correspondence and reports, maintaining filing systems, handling communication, and providing cross departmental administrative support. The ideal candidate is highly organized, proactive, excels in multi-tasking, email/phone communication, scheduling and note taking.

• Location: Fully on-site in Downtown Toronto
• Schedule: 3 days per/week (7.5 hrs/day)
• Contract: 11 weeks, with the potential for extension up to 6 months

Key Responsibilities:

• Act as the first point of contact for inquiries from hospital staff
• Coordinate patient bookings, referrals, and requisitions
• Manage high email & phone traffic, ensuring timely responses and follow-ups
• Assist with monthly meeting coordination and minute-taking for department leadership
• Manage filing systems, ensuring files are stored correctly
• Provide occasional assistance with event coordination, including room setup and refreshments
• Handle multiple administrative tasks, such as calendar management, appointment scheduling, minute taking, and document preparation
• Work extensively with MS Office (Excel, PowerPoint, Word) and hospital booking tools

Qualifications & Requirements:

• Minimum 2 years of administrative experience in a healthcare/clinical setting
• Post-secondary education (college/university level)
• Knowledge of medical terminology and patient care processes
• Experience managing high/low-risk patient priorities
• Proficiency in MS Office Suite and scheduling/booking systems
• Exceptional organizational, communication, and coordination skills
• Ability to handle a fast-paced, multi-tasking environment
• Emotionally intelligent, patient, and proactive
• Willingness to undergo an immunization check

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.