Coordinator, Professional Services Contracts6601 Ottawa

Defence Construction Canada

Ottawa, Ontario

Salary: $91,826 - $119,370

Country: Canada

The Coordinator, Professional Services Contracts, manages and administers high-risk and high-value professional services contracts. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client-Partners. The incumbent manages the contract cost, scope and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants and keeps Client-Partner project managers apprised of contract risks and status.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Manage multiple contracts and competing priorities, as required
Provide support to and coordinate work with other service lines. (e.g. on pre-tender reviews)
Prepare estimates and negotiate costs for additional contract scope
Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
Carry out quality assurance for contract work and write contract performance reviews
Track and monitor schedule, including all milestone deliverables
Manage the financial aspects of the contract and payment certification
Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
Ensure quality standards are met, in line with corporate and Client-Partner expectations
Manage risks associated with contracts

Other

Review statements of work for problems related to contract management
Visit construction sites, and coordinate construction-phase activities and performance with construction coordinators
Ensure consultant work complies with health and safety, industrial security and environmental requirements
Other duties as assigned

SKILLS

General and Specific Knowledge

Best practices, methods, trends and legislation in professional services
Estimate fees for professional services contracts
Construction products and materials
Procurement mechanisms, contract law and consultant bidding process
Design process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)
Project, contract and risk management principles
Health and safety management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in engineering, architecture or related field with five years’ relevant experience, or the equivalent
Preferred: certification in applicable field (e.g. Project Management Professional, Certified Engineering Technologist)

Abilities

Use applicable computer software and operating systems
Apply project, contract and risk management techniques

DEVELOPMENT AND LEADERSHIP

Provides functional direction and advice to employees and to Client-Partners

WORKING CONDITIONS

Typical office environment with occasional travel
Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Check out the benefits

Working with DCC offers excellent opportunities for growth – and entitles you to one of the job market’s best benefits packages. In your role as Coordinator, Professional Services Contracts, your package is valued at 25% to 30% of your salary.

Your package will include:

Public service pension
100% employer-paid annual sick leave, health and dental premiums, and life, accidental death, and short- and long-term disability insurance
$400 Wellness Allowance (e.g., gym membership)
$1,500 for mental health services on top of regular $1,500 paramedical coverage
$750 Health Care Spending Account (for some medical expenses that aren’t covered under provincial plans or our standard insurance plan
Telus Virtual Health Care
Maternity and parental leave top-up plan to 93% of regular gross earnings for a maximum of 37 weeks
Hybrid workplace options including $400 allowance every two years to support work-from-home options
Enhanced inConfidence employee and family assistance program
Deluxe travel benefit plans
Comprehensive vacation and other paid leave plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

criminal record checks

reference checks

previous employment

open source checks

credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

Have questions or want to learn more about us? We would love to hear from you!

Michelle Scheidegger

Email: ta@dcc-cdc.gc.ca

About Defence Construction Canada

Who We Are

Defence Construction Canada (DCC) is a Crown corporation that provides innovative and cost-effective contracting, construction contract management, infrastructure and environmental services, and lifecycle support for Canada's defence requirements.

Our Client-Partners are the Assistant Deputy Minister Infrastructure and Environment (ADM IE) Group at the Department of National Defence (DND) and the Communications Security Establishment (CSE).

What We Do

When DND decides to initiate a project, it contacts DCC to procure and manage the associated project contracts on its behalf. These projects range from innovative to traditional: from control towers to dockyards, from hangars to tank maintenance facilities, from community centres to accommodation facilities, and from roads to sewer and water systems. Some projects may simply involve everyday maintenance work. Others are more complex with very high security requirements.

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