About Us

A strong public service is made up of engaged, progressive, inspired and committed employees. We are looking for a diverse group of Senior Executive Administrative Coordinators who will provide quality administrative support to a Minister and/or Deputy Minister. This role is an important colleague in the department’s senior management, will participate fully as a team member supporting the executive, and will contribute to a positive work environment.

If you inspire trust and confidence, and know how to exercise sound judgement, diplomacy and have superior time management and organizational skills, this opportunity might be just what you are looking for!

About Our Opportunity

The Senior Executive Administrative Coordinator is responsible for leading and coordinating a broad range of activities and functions which ensure the efficient and effective operation of the Executive Office. The job is responsible for the liaising, development of relationships, planning, and coordination of activities in support of departmental programs and services. The job gathers and analyzes information, assesses options and makes recommendations as appropriate. The work of the job contributes to a positive perception of Government's agenda, policies and activities and the successful implementation of programs and services.

Primary Accountabilities

The Senior Executive Administrative Coordinator is required to demonstrate leadership, interpersonal skills, independent judgement and decision-making skills that are necessary to support the Office of the Minister/Deputy Minister. Using sound priority and time management skills, you will ensure appropriate and timely responses to all communication both verbal and written, scheduling and facilitating appointments, meetings, workload planning, and coordinating work with other executive secretaries. You will maintain up-to-date knowledge of government practices and policies in order to deal with and decrease the amount of time either the Minister or Deputy Minister spends on routine matters such as office enquiries, correspondence and requests at the senior administrative level.

Qualifications and Experience

Completion of a recognized office administration program and several years of experience in senior administrative positions with progressive levels of responsibility.

Excellent judgement and ability to prioritize multiple priorities under tight deadlines are required. The successful applicant will possess strong teamwork and collaboration skills as part of an integrated administration team.

Excellent communication skills are necessary to liaise with external/internal stakeholders and the public. Must have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information. Successful applicants must maintain composure in stressful situations.

Strong attention to detail is critical in this role with a particular focus on proofreading, punctuation and grammar skills. Must understand the political and bureaucratic significance of issues and documents dealt with by the department, and exercise sound judgement in alerting the Minister/Deputy Minister to critical information. Proficiency with MS Office and Outlook (or similar email system) is required.

Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork and Collaboration, and Intercultural and Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Equivalencies which may be considered include, but are not limited to, several years of progressive experience in an administrative role leading to the support of senior officials.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Majority of time is spent in a comfortable office setting with frequent opportunity to move about.
• High concentration of visual demands for proof reading and entering data into a computer database, giving close attention to detail.
• Pressures to meet deadlines with attention to accuracy.

Additional Information

Please note this competition will be used to fill permanent and term employment opportunities throughout the Government of Nova Scotia.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• A dynamic, client-focused office environment where service excellence and teamwork are our focus