Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006.  Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and billing activities as required by the Branch Office and provides relevant information to the National 
Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.

DUTIES AND RESPONSIBILITIES 

• Prepare Field employee payroll including input and processing in keeping with the systems and processes
  used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre;
•  Daily verification of employee’s time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled
•  Manage sick time and vacation time requests and banks
•  Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements
•  Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines
•  Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise
•  Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre
•  Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner
•  Managing multiple payer and complex billing rules relating to various funders such as Government Private, Auto Insurance, Therapy and specialty programs
• Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required
•  Manage contractor billing sheets for BTR including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Service Centre
•  Manage intake , authorizations, communications, billing and reconciliation of HCAI system
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures.
•  Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
•  Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns
•  Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
•  Complete other tasks as requested

REPORTING RELATIONSHIP

• The Payroll/Billing Coordinator reports to the Payroll/Billing Manager. As necessary, the Payroll/Billing Coordinator also liaises with Finance staff at the National Development Centre

Hybrid – At least 2 days onsite weekly