Our client, a membership organization in Downtown Toronto, is seeking an Events Administrator. This will be an 11 week contract with the potential to extend. This is a hybrid opportunity requiring several days a week in-office, as well as on-site participation at events. The role offers a competitive salary and the chance to join a friendly and dynamic team!
Roles and Responsibilities
-Assisting the team with all aspects of exhibitor and sponsor engagement, including data entry, tracking, registration, communications, and follow-up.
-Coordinating logistics, shipping, and transportation for events.
-Providing registration support for event and education participants.
-Answer inquiries.
-Manage correspondence.
-Organizing event logistics such as AV equipment, transportation, signage, and other materials.
-Supporting the promotion and distribution of event and education materials.
-Helping manage and maintain the roster of events and educational offerings.
-Setting up and providing support for both in-person and virtual meetings, events, and educational sessions.
-Delivering administrative support for event logistics, including venue booking, catering arrangements, supply and AV orders, travel coordination, and event décor.
-Collaborating closely with the accounting and operations teams to ensure smooth execution of events.
-Partnering with administrative staff and other teams to support workshops, events, and other meetings as needed.
-Assisting with updates and maintenance of website content.
Qualifications and Skills
-Must have completed a post-secondary degree or diploma
-Must have a minimum of 3 years of Events experience
-Must have experience working in a mid to large sized organization
-Must have excellent verbal and written communication skills
-Must be highly organized and detail-oriented
-Must be able to multi-task and prioritize in a deadline-driven busy environment
-Must be proficient in MS Office with the ability to sort data in Excel
-Must be tech-savvy and have experience working with CRMs
-Must have a valid driver's license and have the ability to travel several times a month to support with events throughout Ontario
-Must have the ability to work occasional evening/weekend hours for events as needed
-Must have excellent client service skills
-Must be able to work well with individuals at all levels of an organization
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Altis Recruitment Team
Email: militaryfamilies@altis.com
613-230-3700
Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.