Key Requirements:
This role supports internal clients by providing reception services and assisting with general administrative tasks as needed. The ideal candidate is self-driven and demonstrates strong organizational, time management, and communication abilities.

Responsibilities:

• Answer and direct incoming calls

• Greet and register visitors

• Provide basic information to employees and guests

• Execute office opening and closing procedures (e.g., lights, doors)

• Handle incoming and outgoing mail and messages, including faxes

• Manage conference rooms, including catering coordination when required

• Maintain the reception and waiting area

• Support daily office operations

• Coordinate with the operations manager on facility-related issues and place service calls as necessary

• Process vendor invoices

• Prepare and send standard and customized correspondence, mailings, labels, and document packages

• Perform other administrative tasks to support team goals

Education and Experience:

• 1–2 years of experience in office services

• High school diploma required; post-secondary education is an asset

Technical Skills:

• Proficiency with Google Suite – Required

• Proficiency with Microsoft Office 365 – Required

Other Skills:

• Bilingual in English and French

• Strong verbal and written communication skills

• Customer-focused with excellent interpersonal skills

• Effective team communication and active listening skills

• Strong judgment and problem-solving capabilities

• Flexible, adaptable, and able to work under tight deadlines

• Capable of reprioritizing tasks based on changing needs

• Comfortable with technology and intermediate software functions; committed to continuous learning

• Able to build and maintain positive relationships with both internal teams and external contacts

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.