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Executive Assistant & HR Consultant - R250010198 Toronto

BMO Bank of Montreal

Toronto, Ontario

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  Save this job      2025-05-08

Executive Assistant & HR Consultant - R250010198 Toronto

BMO Bank of Montreal

Toronto, Ontario

 

Salary: $44,500.00 - $82,500.00

 

Country: Canada

 

Application Deadline:

This important role dual reports to the Heads of the Culture, Leadership & Enterprise Development and BMO Academy team.  The successful candidate will perform a variety of administrative tasks, financial and human resources administration and provide professional support to the leaders and their teams. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business groups.  In addition, this role will provide program management support across a variety of programs across the portfolio. 

Administration & Operations

• Provides senior level administrative and operational support across two large, diverse teams including one or more senior
• executives.
• Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges
• for resources and other requirements in support of smooth and efficient meeting facilitation.
• Makes travel arrangements, booking flight/hotel reservations as needed.
• Supports vacation and absence scheduling to ensure items are documented, take into account critical business needs, follow guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
• Gathers and formats data into regular and ad-hoc reports, and dashboards.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Provides input into the planning and implementation of administrative programs.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Communications & Team Engagement

• Leads the planning, coordination and implementation of team and department events.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g.correspondence, presentations, policies & procedures).
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).

Program implementation

• Provides input into the planning & implementation of programs & solutions and executes within required service level agreements and standards.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders including communication and logistics
• Supports change management of varying scope and type; tasks typically focused on execution and sustainment activities.

Relationship management

• Collaborates with internal and external stakeholders to deliver on business objectives.
• Builds effective relationships with internal/external stakeholders.

Broader work or accountabilities may be assigned as needed.

Qualifications

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive

responsibility and post-secondary degree in related field of study.

•Appropriate HR designation (i.e. CHRP, ADR) preferred.

• Knowledge in HR disciplines.

• Risk mindset.

• Knowledge of systems thinking & agility.

• Technical proficiency gained through education and/or business experience.

• Verbal & written communication skills - In-depth.

• Collaboration & team skills - In-depth.

• Analytical and problem-solving skills - intermediate

• Influence skills - intermediate

• Data driven decision making

• Organizes work information to ensure accuracy and completeness - expert

• Thinks creatively and proposes new solutions.

• Exercises judgment to identify, diagnose, and solve problems within given rules – in depth

• Works well independently.

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

About BMO Bank of Montreal

Careers for service members, veterans and their families

We’re proud to be the official bank of the Canadian Defence Community – and that goes beyond supporting your financial well-being. We value the skills you’ve earned in the military, and we’re here to help as you move into the next stage of your professional life.

BMO is a Poppy Campaign partner and invests over $265k per year in 3+ signature sponsorship properties, including the Canada Army Run, the Navy Bike Ride, and the RCAF Run.

• Next February, BMO will proudly support Veterans as an official Gold Sponsor of the Invictus Games – Vancouver Whistler 2025 which will welcome more than 500 competitors from 25 nations to experience the first ever Winter Games in Invictus Games history. The Games will also raise awareness of Indigenous CAF members and highlight the extraordinary service of Indigenous Veterans dating back over 200 years.
• We have committed over $2.25 million in major gifts in recent past, including pledges to Homes for Heroes and Canada Company.

At BMO, you’ll have the opportunity to use your commitment, discipline, and dedication to teamwork to make a difference. Come and grow your career with us.