Our client in the child welfare space is seeking a dedicated and detail-oriented Administrative Assistant to join their team from May 5th - July 18th 2025 with potential to extend. The office is located in Scarborough and is fully onsite. The ideal candidate will have a strong work history in administration, excellent attention to detail, and the ability to manage various administrative tasks efficiently.

Key Responsibilities:

• Perform administrative duties such as mail handling, photocopying, printing, maintaining supplies, and converting Word files to PDF.
• Handle general telephone inquiries and relay messages.
• Follow up with services to ensure smooth operations.
• Type various documents and occasionally compose correspondence.
• Prepare and update reports and maintain case transaction records.
• Understand and adhere to agency processes.
• Participate in and take minutes at meetings.
• Access and update information tin CRM systems. 
• Create and manage spreadsheets using advanced Excel skills.
• Utilize Power BI and other technical tools effectively.

Qualifications:

• Post-secondary diploma or degree.
• Minimum of 2 years of administrative experience.
• Proficiency in a second language an asset.
• Excellent attention to detail and ability to spot typing errors.
• Must have excellent verbal and written communication skills.
• Proficiency in Excel, MS Office, and Power BI.
• Technically savvy with strong organizational skills.
• Ability to work independently and manage multiple tasks efficiently
• Demonstrates ability to work with confidential materials.
• Ability to work patiently and co-operatively with all stakeholders.

If you meet these qualifications and are ready to take on a dynamic administrative role, we encourage you to apply. We are pushing to fill this position quickly and look forward to having the right candidate join the team.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.