Role Responsibilities

Reporting to the UCHV Director, the Financial Operations Officer provides comprehensive financial and administrative support to the UCHV site. The Financial Operations Officer is responsible for the coordination of financial operations at the UCHV, coordination of admissions collection and reporting, and other administrative matters at the site. 

The position serves as the branch contact to the Financial Services Branch staff, works with the branch's other administrative support positions. In particular, this position is responsible for the training and supervision of the site's seasonal admissions cashiers. 

Responsibilities include:

• Coordination of financial operations for the UCHV, including drafting, management and payment of contracts; office administration including invoice payment; EPS reporting and verification; review and analyze expenditures and provide status reports to management and program heads; ensure the procurement of goods and services are monitored in accordance to budget and purchasing guidelines.
• Coordination of admissions collection and reporting, including coordination of accountable advance for cashier floats; ensuring admission cash is secured safely; admission cash is deposited on a regular basis; financial reporting is documented and submitted on a regular basis, and ensuring the safety and security of all admissions-related functions. 
• Coordination of other administrative matters, including primary contact for office equipment procurement and servicing; mail and courier services; records management, including maintaining an accurate filing system; fleet vehicle tracking and management; ARTS management; writing minutes for committee meetings as required and day-to-day office scheduling and activities.  
• Training and supervision of seasonal wage admissions cashier positions during the summer visitor season.

Please click on this link to view the job description for this position

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Build Collaborative Environments: Lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Creative Problem Solving: Able to assess options, and implications in new ways to achieve outcomes and solutions.

Agility: Able to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

Develop Networks: Proactively build networks, connecting and building trust in relationships with different stakeholders.

Drive for Results: Able to determine what outcomes are important and maximize the use of resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and all stakeholders.

Qualifications

High school diploma and three years of related experience. 

Equivalency:

 Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Skills and Assets:

• Working knowledge of Microsoft Office including Excel, Word, PowerPoint, ADOBE Acrobat, Outlook, and SharePoint. 
• Experience with ARTS, 1GX and other GOA financial systems. 
• The position requires attention to detail, a strong work ethic, and the ability to act independently and proactively on matters of a routine nature.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work are 36.25 hours weekly, Monday to Friday, as well as occasional weekends to assist with the delivery of special events.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.