Our client in the non-profit sector is seeking a dedicated and detail-oriented Administrative Assistant to support the Resources for Children and Youth department at their North York location. This is a contract role with the potential for extension. The successful candidate will have a strong administrative background, the ability to work independently, and a proactive approach to problem-solving in a dynamic environment.

Start Date: May 5th, 2025

End Date: July 18th, 2025 (with the possibility of extension)

Hours: Monday to Friday, fully onstie in North York, 9:00 AM – 5:00 PM

Key Responsibilities:

• Provide general administrative support, including managing phone calls, responding to inquiries, and maintaining organized documentation
• Assist in compiling reports, preparing meeting materials, and coordinating schedules
• Take meeting minutes and ensure timely distribution to relevant stakeholders
• Track and pull statistical data reports using Microsoft Excel
• Recreate and edit forms and documents using PDF editing software (Adobe, Nitro, etc.)
• Compile packages and documents from various sources for internal use
• Support ongoing projects within the department
• Maintain accurate records and assist in data entry tasks
• Collaborate with team members to improve processes and documentation

 

Qualifications:

• Proven administrative or office assistant experience
• Excellent attention to detail and strong organizational skills
• Ability to take initiative, think independently, and problem-solve
• Demonstrated reliability with minimal gaps in employment history preferred
• Comfortable working with new systems and open to learning
• Proficiency in Microsoft Office Suite, especially Excel
• Experience working with and editing PDFs using tools like Adobe, Nitro, or similar
• Familiarity with compiling statistical data and reports is an asset
• Strong written and verbal communication skills
• Experience in non-profit or healthcare sectors is a plus, but not required
• Minute-taking experience is an asset
• A second language is a bonus—French is used within the department, but English is the primary language

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.