Our client in the real estate industry is looking for an Administrative Assistant to join their team in Downtown Vancouver for a 3-month contract, with the possibility of going permanent! 

This is a hybrid position (4 days on-site, 1 day WFH). 

Roles and Responsibilities

• Manage correspondence, handle emails, letters, and phone calls, and ensure they are directed to the appropriate recipients.
• Schedule appointments: Organize calendars, arrange meetings, and manage logistical details.
• Perform data entry and record-keeping tasks, input information into databases, maintain files, and update records accurately.
• Organize office, maintain office supplies, equipment, and inventory to ensure smooth operations.
• Provide administrative support, aid in paperwork, document drafting, and report preparation.
• Handle reception duties, welcome visitors, respond to inquiries, and guide them to the relevant contacts.
• Conduct basic bookkeeping, manage expense reports, invoices, and petty cash transactions.
• Manage miscellaneous tasks, oversee office communication channels, and offer support to colleagues as needed.

Qualifications and Skills

• Minimum 3+ years of experience in an administrative support position. 
• Experience working administration in real estate, property management or financial services considered an asset.
• Strong verbal and written communication skills. 
• Proficient using Microsoft Excel, Word, Outlook and PowerPoint. 

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.