Our client in the Property Management sector is seeking an Accounts Payable Administrator on a 6-month contract basis for a hybrid role in Toronto. This opportunity involves managing a range of administrative tasks, such as processing expense invoices, responding to vendor payment inquiries, and supporting various accounts payable functions.

Key Responsibilities

• Administer the centralized Accounts Payable operations, processing property expense and capital invoices using the Real Estate Property Management system (Yardi/Elevate) for residential portfolios in Ontario, Nova Scotia, and Quebec.
• Verify invoice accuracy, including payment authorization levels and compliance with company policies.
• Match invoices with approved purchase orders in Yardi, ensuring proper workflow approvals.
• Work with vendors and site teams to resolve discrepancies, update vendor accounts (e.g., GST changes), set up new vendors, and manage EFT registrations.
• Address purchase order issues, such as incorrect amounts or unreceived lines, by coordinating with site staff.
• Enter invoices into the system and route them for approval in line with company guidelines.
• Meet monthly payable processing deadlines and correct payables as required.
• Generate reports on outstanding invoices for month-end processes.
• Respond to vendor inquiries regarding payment status via a centralized email system.
• Handle email and phone inquiries from various internal offices, head office teams, and external vendors.
• Perform additional administrative duties as assigned.

Qualifications

• Post-secondary education in administration or equivalent accounts payable experience; a one-year college diploma is acceptable.
• Strong data entry skills with excellent attention to detail.
• Proficiency in SharePoint, Teams, Word, Excel, Office 365, and Yardi is an asset.
• Exceptional written and verbal communication skills.
• Excellent organizational abilities to manage competing priorities, meet deadlines, and handle fluctuating volumes.
• A collaborative, team-oriented approach to work.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.