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Coordinator, Facility Management6518 Trenton

Defence Construction Canada

Trenton, Ontario

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    Save this job      2025-04-25

Coordinator, Facility Management6518 Trenton

Defence Construction Canada

Trenton, Ontario
 
Salary: $89,586 - $116,459
 
County: 39
 

 

 

The Coordinator, Facility Management, provides facility management services to support the delivery of complex operations and maintenance of Client-Partner facilities. The incumbent manages and administers complex contracts related to facility management, maintenance, energy management and minor construction. The Coordinator carries out quality assurance for the activities of contractors, the Client-Partner and third parties. The incumbent undertakes research, studies and assessments, and provides advice to the Client-Partner. The Coordinator may prepare or verify maintenance management plans, prepare building asset inventories and review maintenance management system data and reports. The incumbent may also lead a team and manage the human resources responsibilities for the team. 

KEY AND PERIODIC ACTIVITIES 
The duties and responsibilities listed below are representative but not all-inclusive: 
Primary

  • Manage and administer contracts to ensure compliance with requirements (e.g. ensure activities conform to contract requirements, administer contract changes, carry out safety reviews and inspections, manage consultants and contractors to ensure they meet Client-Partner requirements and contractual obligations)
  • Plan and coordinate implementation of the facility management quality assurance plan
  • Participate in procurement planning for requests for additional work
  • Track and report quality assurance activities for contracts and requests for additional work
  • Manage and support Energy Performance Contracts (e.g. review feasibility studies, support design development process, review measurement and verification plans)
  • Recommend contract changes and how to resolve complex performance management problems 
  • Provide advice on interpreting contract documents and on performance management
  • Support maintenance programs to ensure buildings and building systems remain energy-efficient (e.g. identify maintenance and repair requirements, review maintenance management system data and reports, prepare estimates and technical reports)
  • Support the operations and maintenance of facilities 
  • Liaise with Client-Partner representatives 
  • Maintain records, schedules and documents and prepare standard reports
  • Coordinate input into contracts of third parties (e.g. Technical Standards and Safety Authority, Electrical Safety Authority, soil testing contractors, consultants)
  • Prepare building asset inventories
  • Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards and applicable codes and regulations
  • Conduct regular energy audits of facilities and make recommendations based on results 
  • Support and/or lead business development activities
  • Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
  • Ensure quality standards are met, in line with corporate and Client-Partner expectations 
  • Manage contract risk
  • Perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, manage performance), as needed

Other

  • Prepare monthly reports (e.g. internal and for Client-Partners)
  • Other duties as assigned

SKILLS 
General and Specific Knowledge

  • Best practices, methods, trends and legislation in energy management, facility management and construction contract management
  • Project and risk management principles

Formal Education and/or Certification(s) and Experience

  • Minimum: college diploma in facility management, engineering, applied science or related field with five years’ relevant experience, or the equivalent
     
  • Preferred: certification in engineering technology, architecture, real property management, facility management (Certified Engineering Technologist, certified facility management professional)

Abilities

  • Use applicable computer software and operating systems
  • Apply project and risk management techniques
  • Demonstrate leadership and human resources management skills

DEVELOPMENT AND LEADERSHIP

  • Provide functional advice and guidance to employees and the Client-Partners
  • Be accountable and responsible for direct reports, as needed

WORKING CONDITIONS

  • Typical office environment with routine travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Trenton, Ontario
Trenton is located an hour and a half east of Toronto on the Bay of Quinte, the starting point for the Trent-Severn Waterway. With a population of 22,000, and a 90-year association with the Royal Canadian Air Force, Trenton is surrounded by conservation areas, campsites, marinas and golf courses, and is 30 minutes from the wineries of scenic Prince Edward County

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada.  As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC.  Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

  • criminal record checks

  • reference checks

  • previous employment

  • open source checks

  • credit/financial status


DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.


Be part of a diverse and inclusive workplace!

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.

 

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

 Michelle Scheidegger

Email: ta@dcc-cdc.gc.ca

About Defence Construction Canada

Who We Are

Defence Construction Canada (DCC) is a Crown corporation that provides innovative and cost-effective contracting, construction contract management, infrastructure and environmental services, and lifecycle support for Canada's defence requirements.

Our Client-Partners are the Assistant Deputy Minister Infrastructure and Environment (ADM IE) Group at the Department of National Defence (DND) and the Communications Security Establishment (CSE).

What We Do

When DND decides to initiate a project, it contacts DCC to procure and manage the associated project contracts on its behalf. These projects range from innovative to traditional: from control towers to dockyards, from hangars to tank maintenance facilities, from community centres to accommodation facilities, and from roads to sewer and water systems. Some projects may simply involve everyday maintenance work. Others are more complex with very high security requirements.