About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

Based out of Meadowvale Corporate Center, the Property Administrator will support a portfolio of office properties.  Reporting directly to the Property Manager, the successful incumbent will be responsible for providing accurate and timely administrative / accounting support and customer service to our clients.

Responsibilities

• Accounts payable - code, verify and input invoices to ensure they are processed in timely manner.
• Investigate overdue balances diligently. Maintain billing system.
• Prepare and reconcile monthly Visa transaction statements.
• Accounts receivable - reporting, support and bank deposits.
• Analyze and act on monthly aged receivables report.
• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
• Provide tenant security deposit balance reports.
• Assist PM annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.
• Enter monthly tenant sales, prepare monthly sales reports, and distribute them.
• Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries.
• Assist in preparation of various monthly, quarterly and annual reports for PM and assist in annual budgeting process.
• Prepare Lease Review Checklists and ensure the accuracy of information.
• Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
• Assist with preparation of annual budgets and reforecasts for each building
• Assist with tenant’s events
• Prepare and distribute tenant’s correspondences, such as letter and memos
• Assist in resolving tenant’s daily issues/complaints
• Maintain tenant lists/files
• Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
• Other duties as assigned from time to time.