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Administrative Assistant

Altis Recruitment

Vancouver, British Columbia

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    Save this job      2025-04-13

Administrative Assistant

Altis Recruitment

Vancouver, British Columbia
 
Salary: From $18 to $22 per Hour
 
County: 39
 
The Administrative Assistant plays a vital role in supporting our clients in a high-energy, fast-paced department. This position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously.

The Administrative Assistant coordinates complex schedules, handles confidential information with discretion, and ensures smooth communication across teams. Your adaptability and attention to detail are crucial for seamless task execution. This role contributes directly to the success of our client's initiatives.

Candidates must be eligible to work in Canada.

Responsibilities:
  • Answering and directing phone calls and managing guest experience at the front desk
  • Coordination of calendars, meeting invites and agendas
  • Booking and setting up meeting rooms and facilitation of meals/refreshments
  • Reviewing, understanding and enforcing company policies
  • Organize and responsibly handle confidential information: HR, personal, business, finance
  • Briefing notes and meeting minutes as required
  • Compiling, reviewing and submitting expense reports
  • Employee/direct report expense reviews for accuracy and adherence within company policies
  • Other administrative tasks as required
Requirements:
  • 2+ years experience as an Administrative Assistant
  • Comfortable speaking with guests and clients over the phone, and greeting/directing guests in-person at the office
  • Experience in Microsoft 365 applications
  • An understanding of calendar coordination, expectation & time management
  • A responsive, open and clear method in your daily communications


We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

 

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

 Altis Recruitment Team

Email: militaryfamilies@altis.com

613-230-3700

 

 

About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.