Our client in the investment and regulatory industry is hiring an Administrative Assistant. This role provides specialized administrative and operational support to management and staff, including coordinating department-wide functions such as budget and financial reporting, event planning, and project coordination.

• Location: Downtown Toronto (hybrid; 2–3 days per week on-site)
• Pay rate: $34.06/hour
• Schedule: 7 hours/day, 35 hours/week
• Contract duration: 3 months, with potential for extension or permanent placement

Responsibilities

• Serve as the central point of contact for administrative matters, liaising with internal and external stakeholders.
• Provide comprehensive administrative support, including calendar management, travel arrangements, and email prioritization.
• Manage department-wide financial processes, such as budgeting, invoicing, expense reconciliation, and report preparation.
• Coordinate meetings and events, including scheduling, logistics, and material preparation.
• Create specialized documents, reports, and presentations by compiling and analyzing data.
• Support program and project administration, ensuring deadlines and service agreements are met.
• Lead process improvement initiatives for administrative procedures within the department. 

Requirements

• Post-secondary education in a related field, complemented by relevant courses.
• Experience providing senior administrative support in a professional environment, including event coordination.
• Strong organizational skills, with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent interpersonal and communication skills, with discretion and tact for sensitive matters.
• Attention to detail, problem-solving abilities, and a customer-service orientation.
• Familiarity with financial tracking, reporting, and relevant industry legislation is an asset.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.