We are seeking a highly organized and proactive Executive Assistant and HR Administrator to join our client's team in Oakville. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a dynamic environment where they can support both HR Operations as well as the Executive Leadership.

This is a full-time, permanent position that offers competitive compensation, paid benefits, 3 weeks' vacation, and more! Additionally, this position follows a hybrid work model, with three days per week required on-site at our client's Oakville office.

Responsibilities: 

Human Resources Support:

• Assist with recruitment processes, including posting job openings, coordinating interviews, and communicating with candidates.
• Support onboarding and orientation programs to ensure new hires integrate smoothly into the organization.
• Maintain accurate employee records and HR documentation, ensuring compliance with company policies and regulations.
• Assist in managing performance reviews, employee engagement initiatives, and recognition programs.
• Provide support for employee relations, benefits administration, and policy updates.

Administrative Support:

• Manage and maintain employee records, HR systems, and internal databases.
• Prepare reports, presentations, and correspondence related to HR activities.
• Serve as a point of contact for HR-related inquiries, providing timely and accurate information.
• Organize and schedule meetings, events, and training sessions.
• Offer support with reception duties as required.

Executive Support:

• Coordinate and manage the Executive’s calendar, including scheduling meetings, and appointments while prioritizing conflicting demands.
• Arrange travel logistics.
• Draft, proofread, and manage correspondence, reports, and presentations, ensuring timely and professional communication on behalf of the Executive.
• Assist with organizing company events, team-building activities, and other initiatives that foster a positive workplace culture.
• Organize Board meetings and off-site strategic events.
• Act as a liaison between departments to ensure smooth communication and task coordination.

Qualifications:

• Proven experience in HR Administrator, Executive Assistant, Office Manager or similar role.
• Familiarity with HR principles, practices, and compliance requirements.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and HRIS systems (preferred).
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills, with the ability to handle sensitive information confidentially.
• A proactive, problem-solving attitude with a focus on continuous improvement.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.