Role Responsibilities

Do you thrive in a challenging and dynamic work environment? Are you interested in developing and supporting a team and ensuring quality assurance? If so, then please consider applying for this position. 

This position is a senior administrative role responsible for providing administrative services and support within the Community Corrections & Release Program Branch.

This includes inventory control, compilation of month-end financial reports and statistics,   maintaining systems to monitor budget and purchasing control, typing confidential documents of a sensitive nature, computer Site Coordinator and other complex work.

For this role, we are looking for a collaborative, agile, solution focused individual with strong communication skills and someone who is customer service orientated with
strong administrative skills including a working knowledge of software applications.  This position requires strong communication skills, supervisory skills, and considerable organizational abilities in order to multi task and have the ability to deal with changing priorities.  Position requires independence and decision making skills for handling of day to day administrative requirements, referring only circumstances of an unusual nature to their supervisor.  

Some of the key responsibilities of this positions include:
•    Recruitment, training and coordination of Administrative Support 3 positions
•    Oversight and leadership of frontline district administrative support staff 
•    Ensure continuity of quality assurance mechanisms throughout the district
•    Ongoing collaboration and development of networks within Corrections and other Justice partners
•    Identification and coordination of administrative resource needs in the district 
•    Help plan and facilitate district administrative meetings 
•    Team building 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Systems Thinking: Takes a long term view towards organization’s objectives and how to achieve them.

Develop Networks: Makes working with a wide range of parties an imperative.

Drive for Results: Takes and delegates responsibility for outcomes.

Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict.

Agility: Identifies and manages required change and the associated risks.

Qualifications

Requirements:
High School Diploma and three years of related experience in Office Management, Administrative Supervision, Operations Administration etc.

Equivalencies: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education

Required:
•    proficiency with a variety of office equipment, computer programs - Word, Excel, and Outlook etc.
•    excellent keyboarding, data entry and communication skills (both written and verbal)

Experience working with the government database systems such as ORCA, JOIN, CReF, 1GX, Bernie or similar will be considered as an asset.

Preference will be given to Candidates with supervisory experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There is one full-time temporary (12 months) position available.

Hours of Work: Monday to Friday, 36.25 hours per week (full-time).

Application requirements:
•    A cover letter outlining how your education and experience relates directly to this role is required.
•    In your resume, please include dates (including months and years) associated with all education and work experience. Please indicate whether your work experience is casual, part-time, or full-time. For example: January 15, 2006 – June 25, 2009: Assistant (PT three 8 hour shifts/week).

Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.

Other information:
•    Relocation expenses will not be provided.
•    Successful candidate must reside in Alberta.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees.
•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits 
•    Public Service Pension Plan (PSPP) – https://www.pspp.ca
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Leadership and mentorship programs
•    This position is eligible to participate in modified work schedule agreement