Administrative Assistant - ( 240004BA )
Description
The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?
Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!
Your Opportunity
Our Building Specialty Services group is seeking an Administrative Assistant. We value technical growth, entrepreneurial spirit, work-life balance and an environment that supports the development and mentoring of our staff. We are constantly expanding and seeking ambitious, committed individuals that want to excel through challenging opportunities and projects that will allow them to achieve their career goals. Our focus on our people, culture and capabilities allows us to make a difference for our clients and the communities we serve.
Your Key Responsibilities
Provide administrative support to Team Leads (TL), Project Managers (PM) and engineering professionals including but not limited to the preparation and editing of Word, Excel, PowerPoint and other documents.
Contribute to the research and information gathering for key clients, as needed when needed.
Maintain project files
Operate project document control system as directed for specific projects
Assist with project filing and document control (hard and electronic)
Assist in project financial setup, maintenance and invoicing
Assist with the preparation for meetings, presentations, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc.
Assist the Team Lead, Project Manager and engineering professional in the preparation and issuance of project proposals, reports, tender documents, budgets, cash flows and preliminary schedules
Assist Team Lead, Project Manager in preparation of project work plans
Use project scheduling and control tools to assist Project Manager in monitoring projects schedules
Assist in research and purchase of equipment, PPE, as well as coordinating safety training as required.
Attend required team and client project meetings
Ensure all required project close out documents are obtained and coordinate changes between professional engineers
Qualifications
Your Capabilities and Credentials
Strong English language skills and excellent writing skills.
Strong attention to detail including ability to proofread and edit material.
A versatile individual with advanced formatting skills using various software including Microsoft Office, Word, PowerPoint, Excel and Outlook.
The ability to work well in a team environment with a strong sense of professionalism, tact and confidentiality.
Excellent verbal communication and interpersonal skills, superior organizational and time-management skills, take initiative and work with minimal supervision.
Excellent time management and organizational skills.
Confidence in interacting with all levels of management and internal clients.
Ability to gather information from a variety of sources and assemble into a professional document.
Education and Experience
Post-secondary education
Prior experience in a similar role within consulting
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s):
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-British Columbia-Victoria
Organization : BC-1309 Buildings-CA West BSS
Employee Status : Regular
Job Level : Entry Level
Travel : No
Schedule : Full-time
Job Posting : Dec 10, 2024, 10:14:33 AM
Req ID: 240004BA
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Jason Cain
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.
At Stantec, we pride ourselves on our commitment to building communities. As an extension of that commitment, we believe that our nation is our community—and Veterans and their families are an important part of that community. We are committed to welcoming members of the Veteran’s and military communities into our workforce, and we are dedicated to growing our work for defense communities in Canada, the US, and abroad.
We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
We believe in the long-term success of military-connected individuals, and we hope you will join us in your next career move.